Administrative Assistant

POSITION DESCRIPTION

An Administrative Assistant at SET Environmental is responsible to:

• Safety Functions:
  
  
  
  • Regulatory Medical Examination Oversight
    
    
    
    • Tracking due dates and required documents regarding employees required medical examinations
    • Scheduling of examinations using 3rd party portal
    • Communication with managers/employees on scheduling appointments and any follow up items determined by the medical professional
    
    
    
    
  
  
  
  
• Subcontractor Compliance
  
  
  
  • Obtain and process requests to qualify new subcontractors
  • Regular upkeep and review of current subcontractors to ensure SET requirements for qualification of use are being met
  
  
  
  
• Driver & Task Qualification
  
  
  
  • Driver Qualification (DQ) file preparation and upkeep
  • Ensuring the systems are up to date with new hires, changes, and terminations
  
  
  
  
• Workers Compensation
  
  
  
  • Facilitating the invoices to the correct department for payment
  
  
  
  
• Miscellaneous Functions
  
  
  
  • Complete customer Environmental Health & Safety prequalification packet requests
  • Data entry of maintenance inspections and registrations into SET's Equipment Management portal
  • Perform other administrative duties within the EH&S Department as needed
  
  
  
  

POSITION REQUIREMENTS

• High School Diploma, or equivalent education, associate or bachelor's degree preferred
• Three to Five years of strong administrative work experience
• Proficient computer skills including and Microsoft Office Suite, and e-mail
• Excellent verbal and written communication skills
• Relates well and exhibits a professional manner in dealing with others and maintains a constructive working relationship
• Prompt, thorough, and accurate with all assignments
• High organizational and problem-solving skills
• Ability to effectively multi-task while managing a heavy workload
• Proven self-starter, highly motivated, sets aggressive goals
• Must be detail orientated
• Maintain a high level of confidentiality regarding sensitive employee data and information
• Good judgment, decision-making, adaptability, teamwork