SENIOR BILLING COORDINATOR, BENEFITS

ABOUT US:

Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We are celebrating our 100-year legacy. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program. We work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

Celebrating a Century: https://100.scripps.edu/

POSITION TITLE: Senior Billing Coordinator, Human Resources

POSITION SUMMARY:

We are seeking a detail-oriented and experienced Senior HR Billing Coordinator to join our HR Department at Scripps Research Institute, a leading company committed to innovation and improving lives through scientific advancement. The candidate will be responsible for managing and overseeing billing processes related to employee reimbursements, HR vendor contracts, and benefits invoicing. This is a high-impact position that ensures accuracy and accountability across millions of dollars in HR-related spend, including health insurance claims administration and other employee benefit services. This is an ideal role for a detail-oriented, analytical thinker who's looking to grow into broader roles in HR operations, finance or vendor strategy.

RESPONSIBILITIES AND DUTIES:

• Manage end-to-end billing processes for HR vendors, including medical claims administrators, stop-loss carriers, benefits administrators, and third-party providers. Includes preparing monthly self-bills for various vendors.
• Reconcile complex invoices against internal records, contracts, eligibility files, and claims reports to ensure accuracy and compliance.
• Coordinate with Accounts Payable and General Ledger teams to ensure timely and accurate payment and resolve discrepancies.
• Enable streamlined reporting of billing activities, accounts receivable, and other relevant financial data.
• Participate in the development and implementation of improved billing processes.
• Responsible for monthly Benefit Cost Summary.
• Address customer inquiries, resolve billing issues, and foster positive client relationships.
• Details of established essential functions for this position will be addressed/discussed during the interview process.

REQUIREMENTS:

• 4+ years of experience in benefits administration, billing, accounting or finance, ideally with exposure to self-insured medical plans or complex vendor environments preferred.
• Proficiency in HRIS systems software and navigating vendor websites. Experience with UKG and Workday a plus, but not required.
• Strong understanding of claims billing, healthcare cost structures, and third-party administrator relationships.
• Strong analytical skills and proficiency in Excel working with large, complex datasets (e.g. LOOKUP (X/V/H), INDIRECT/MATCH, named ranges, pivot tables, reconciliation workflows). Experience with Power Query a strong plus, but not required.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Adaptable to changing priorities while maintaining a high level of productivity.
• Discretion and professionalism in managing sensitive and confidential information.
• Ability to take initiative, and work independently and collaboratively, demonstrating a proactive and flexible approach to work.
• This is an on-campus position requiring 4 days per week working onsite from our La Jolla campus.

COMPENSATION:

The expected hiring range for this position is $28.75 to $35.00/hourly, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.

COMPREHENSIVE BENEFITS INCLUDE:

• Employer Contributed Retirement Plan - Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars)
• Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
• Access to Flexible Spending Accounts (Medical/Dependent Care)
• Competitive vacation and sick leave policies
• Free, on-site parking

The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.

EEO Statement:

The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture, and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.