AP/Office Assistant - Vista, CA

Full-Time

Experienced Non-Manager

Position Summary: The Accounts Payable/ Administrative Assistant will assist in managing the company's accounts payable process to ensure accuracy, timeliness, and compliance with relevant regulations.

Essential Duties and Responsibilities:

Accounting:

• Review invoices, ensure matching to the purchase order and system receipt and post invoices
• For non-inventory invoices route for proper approval before posting invoices
• Post invoices to the correct GL expense and prepaid accounts
• Monitor unvouchered payables/ Received not invoiced receipts
• Print AP aging report and Perform payment by check and EFT
• Process payments by check or EFT to vendors weekly and ensure payments are on time
• Review vendor statements to ensure accurate records
• Reconcile bank statement daily for checks and payments cleared and outstanding
• Reconcile all credit card receipts to the credit card statement at month end
• Maintain an organized filing system
• Assist with the month end close
• Assist with monitoring of various inventory transactions
• Communicate with receiving and purchasing to resolve issues that delay invoice posting
• Required participation in internal training as needed to perform the duties assigned to this role

Administrative:

• Prepare and send out weekly temp timecards to staffing agencies
• Help with employee onboarding, including preparing new hire documentation and assisting with orientation
• Provide general administrative support to the HR department, including filing, data entry, and maintaining employee records
• Assist with benefits administration, including helping employees enrolling in benefit plans and assisting with open enrollment processes

Office Duties:

• Greet and check-in guests, ensuring a welcoming and professional environment
• Provide general administrative support to other departments as needed
• Other duties as assigned

Minimum Qualifications (Knowledge, Skills and Abilities)

• U.S. Person status required do to export control
• High school diploma or GED certificate, associate degree in accounting or bookkeeping preferred

• Minimum of 2 years of experience in accounts payable and administrative duties, preferably in a manufacturing environment.
• Good problem-solving skills and the ability to resolve discrepancies or issues effectively
• Ability to maintain confidentiality concerning financial and employee files
• Have strong attention to detail
• Understanding of accounting concepts and familiarity with general ledger accounts
• Excellent verbal and written communication skills
• Must be highly organized, flexible, and able to work in a fast-paced manufacturing environment
• Must thrive in a team-oriented and deadline-driven environment

• Experience working in Epicor Kinetic ERP system preferred but not required

• Strong proficiency in MS Office programs- Excel, Word, Outlook, Power Point and Adobe Acrobat

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made. While performing the duties of this job, the employee is regularly required to sit, stand, walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. Constant Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may lift and /or move up to 15 pounds. Employee is required to wear Personal Protective Equipment (PPE) when working on the manufacturing floor. While performing the duties of this job, the employee may be exposed to moving mechanical parts. The noise level in the work environment is usually low.

Pay Range Pay Range

The estimated pay range for this job. Disclosing pay information promotes competitive and equitable pay.

The actual pay rate will depend on the person's qualifications and experience.

$23.00 - $27.00 / hour

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.