Event Coordinator

University Housing is now hiring for an Event Coordinator in the Catering area of our Dining and Culinary Services department on the UW-Madison campus!

This position is responsible for ensuring exceptional catering operations through outstanding organizational skills and leadership. This role involves managing a team of staff to deliver excellent customer service, fostering strong client relationships, and effectively communicating detailed event plans. Highlighted job responsibilities include:

• Planning daily catering operations
• Serving as the primary contact for event-day coordination
• Mentoring and directing the work of staff
• Scheduling services to uphold high standards of food quality, presentation, and customer satisfaction

Work Schedule:

• The primary schedule for this position typically consists of five 8-hour shifts per week that may fall on any day of the week. Schedules may rotate every other weekend.
• Operational and work schedules will be closely aligned with the services and customer needs of the unit. As a result, work schedules may be adjusted during specific times of the year, including summer and winter break hours.

Be part of the Dining and Culinary Services team that serves the residents of the University Residence Halls, as well as UW-Madison students, faculty, staff, and the general public. Apply today!

• Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues

• Monitors and processes event related transactions and event data and records

• Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities

• Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates

• Assists with planning and the creation of promotional materials and resources for events

• May hire, train, and supervise student and or full-time employees

Division of University Housing, Dining and Culinary Services

University Housing Dining and Culinary Services provides affordable meals made from locally sourced ingredients and innovative dining options to residents, guests, and staff. We have market-place style locations in six buildings throughout campus. These marketplaces offer a new variety of selections each day, as well as made-to-order stations. Additionally, there are convenience stores, coffeehouses, and two franchises throughout campus, as well as a Catering, and Central Production and Bakery operation.

Within the Eagle Heights Community Garden, Dining and Culinary Services has a 1-acre Campus Farm producing vegetables that are used in menus in marketplaces, as well as in Grab & Go items in convenience stores and on the Electric Eats Food Truck.

The starting hourly wage for this position is $26.50 or higher based on qualifications and includes a competitive retirement and benefits package-and a free meal for every shift! Benefits information can be found at: https://hr.wisc.edu/benefits/

• One (1) year of experience coordinating events
• Experience working with event management software (e.g. EMS, 7Point, Caterease, Social Tables, CADS, etc.)
• Valid Driver's License which meets UW Risk Management standards

• Experience in large, complex, conference event planning
• Experience working on a college campus
• Experience directing the work of others, especially college students

Bachelor's degree preferred

Please submit your resume within the online application system. We are only able to consider completed application materials submitted by the deadline date.

Additional Information

Candidates who apply for this position may be considered for other or future vacancies within this title in University Housing, including those which may have a different work schedule and/or requirements from this vacancy.

This position has been identified as a position of trust. The selected candidate will be required to pass an initial criminal background check to be eligible for employment and then every four years thereafter.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.

University Housing Human Resources, hr@housing.wisc.edu, 608-262-2766

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.