Rarig Center Office and Events Manager

Bargaining unit considerations begin on August 19, 2025 and ends on August 26, 2025. The hourly pay range is $23.62 - $27.56. The schedule is typically 40 hours per week, Monday - Friday with some nights and weekends required depending upon events schedule.

Position Overview: The Theatre Arts Office Manager is a key support position within the Theatre Arts & Dance Department within the University of Minnesota. The Theatre Arts Office Manager works collaboratively with senior leaders, faculty, staff, undergraduate and graduate students to support the Theatre Arts programs in carrying out business, communications, and projects.

Appointment Details: This is a 100%-time, 12-month, continuous labor represented position, represented by AFSCME Clerical Unit 6. This position is mostly in person with room for remote flexibility up to 8 hours a week.

Job Duties/Responsibilities:

Financial Processes Assistance (20%)

• Working with faculty, staff and students, gather necessary information and paperwork for financial documents processing.
• Assist faculty in gathering necessary documentation for post award grants.
• Ensure required documents have upper level approval from CLA Fiscal, Office of the General Counsel, Real Estate Office, etc.
• Emburse (reimbursement system) Expert Navigator assisting department with questions and processes. Assist with all required financial forms.
• Work with Fiscal Teams to ensure UMN and CLA fiscal policies are adhered to.
• Process check requests and contracts for payment.
• Explain financial forms, processes, and policies to department faculty and staff.
• Maintain and update administrative forms and documents.
• Create and process rental agreements.
• Other financial duties as assigned.

Office Manager (25%)

• Serve as the first point of contact for Rarig Center Theatre Arts program answering phone, email, and in-person inquiries.
• Provide tours of the facilities.
• Provide clerical assistance for faculty, staff and students.
• Order office supplies.
• Maintain department copiers/printers.
• Maintain inventory of technology equipment/computers; ensure public spaces are kept clean and orderly; coordinate recycling and paper shredding containers, maintain select department email listservs, maintain storage areas, assist in office moves, maintain loading dock permits and parking vouchers, ensure mailboxes are updated, update Theatre Arts People Pages web presence.
• Other office manager duties as assigned.

Event Planning & Coordination and Recruitment (40%)

• Coordinate calendar for department events and enter department events in University calendar, provide assistance on logistics such as travel, hotel accommodations for visitors.
• Coordinate department events (scheduling, location, communication, food/beverages, A/V needs, etc) for events such as spring awards ceremony, graduation ceremonies, new student orientations, workshops, community engaged events; coordinate local arrangements for faculty searches including hotel, schedules, airfares and meals, meetings.
• Assist Arts Quarter Region with event support.
• Recruitment duties including assisting with recruitment preparation in coordination with faculty and staff for various regional site visits, may include national travel to various recruitment event (less than 5%), assist in gathering/ordering materials for recruitment events; other event planning and recruitment duties as assigned.

Assist Department Administrator (5%)

• Assist Department Administrator with a myriad of duties including but not limited to monthly budget reports, faculty account summaries, grant applications, collection of Student Ratings of Teaching and course syllabi.
• Work collaboratively with the Dance Program Office Manager.
  

Graduate Program Coordinator (MA/PHD and MFA) (5%)

• Main contact for inquiries about graduate admissions; assist with application process; enter decisions for students into SLATE; maintain graduate students files; assist with travel arrangement for prospective students; assist in orientations.

Theatre Arts Programs Assistant (5%)

• Assist theatre arts programs with scheduling, minute taking, attending program meetings as necessary,

Required Qualifications

• High School Diploma/GED
• Four (4) years of related office and administrative experience
• Previous financial or accounting experience
• Previous event planning experience
• Training/education may be substituted for up to two (2) years of experience
• Demonstrated computer experience in Microsoft Office Suite and Google Suite
• Advanced experience in Microsoft Excel
• Customer service experience/skills
• Ability to work independently and as part of a team

Preferred Qualifications

• Strong verbal, written, and interpersonal communication skills
• Demonstrated experience communicating with and providing service to faculty, employee groups, students, and visitors from diverse backgrounds
• Experience coordinating several projects simultaneously
• Experience multitasking and prioritizing workload while maintaining attention to detail
• Effective organizational, time management, and problem solving skills
• Experience working in an academic setting
• Ability to draft correspondence, memoranda, newsletters, manuals etc.
• Experience with administrative software: UMReports, PeopleSoft, Gradtracker or similar
• Demonstrated initiative and willingness to go the extra mile to provide outstanding service.
• Attention to detail, positive attitude, and proactive nature

Housed in a public research university located in a vibrant metropolitan area, the Theatre Arts & Dance department is a collaborative hub for education, research and training in the diverse field of Dance and Theatre. Our five unique programs share a commitment to collaboration and a balanced philosophy of training that combines an expansive liberal arts education with the rigorous study of performance on the stage and in the world.

About the College of Liberal Arts
Home to the arts, social sciences and humanities disciplines and programs, the College of Liberal Arts is the largest college in the University of Minnesota and comprises 31 academic departments, and over 20 interdisciplinary research centers and administrative/support units. CLA has over 1,300 faculty and staff spanning research, teaching, advising, \outreach, and administrative functions. CLA units reside in over twenty buildings on the East Bank and West Bank of the Twin Cities campus. CLA enrolls nearly 13,000 undergraduate students, over 40% of the undergraduate enrollment on the Twin Cities campus, 1,400 graduate students, and has an annual all-funds budget of $290 million.

CLA is a destination for curious, compassionate individuals who are committed to making our increasingly interdependent and diverse global community work for everyone. That foundational commitment begins in our CLA Constitution. CLA is committed to increasing enrollment of underrepresented and under-resourced students, diversifying our faculty across all disciplines, recruiting, and retaining a diverse staff, and promoting the expression and exploration of diverse perspectives and viewpoints-so that we all gain the background knowledge and analytical skills we need to understand and respect differences.

Diversity, Equity, and Inclusion in CLA
Working in CLA
The Benefits of Working at the U

Pay Range: $23.62 - $27.56 per hour or $49,130 - $57,325 annually; depending on education/qualifications/experience

Time Appointment Category: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).