4-H Program Project Support Coordinator

University of Missouri (MU) Office of Extension and Engagement

4-H Center for Youth Development

MU TITLE: Program/Project Support Coordinator I

LOCATION: 524 Hitt Street - Columbia, MO

The University of Missouri (MU) Office of Extension and Engagement's distinct land-grant mission is to improve lives, communities, and economies by producing relevant, reliable, and responsive educational strategies throughout Missouri. Our dedicated and knowledgeable faculty and staff collaborate with researchers and community leaders to develop and deliver programs that address the needs of Missourians including: educational attainment; environmental concerns; community, economic, business and workforce development; global food systems; and health systems. For more information about MU Extension and Engagement, please visit https://extension.missouri.edu.

MU Extension 4-H Center for Youth Development provides leadership and expertise with developing communities of young people across Missouri who are learning citizenship, leadership, and life skills. 4-H is publicly supported by county, state, and federal partners, as well as private resources to enrich the learning experiences of both youth and adults. For more information about 4-H, visit http://4h.missouri.edu/.

Position Overview

4-H is a youth development organization that centers around three mandate areas of STEM, Healthy Living, and Civic Engagement. Missouri 4-H currently reaches an audience of approximately 58,000 youth across Missouri with the aid of over 10,000 adult volunteers.

This is an in-person position located on the University of Missouri-Columbia campus and will work closely with 4-H faculty and staff.

Key Responsibilities of the 4-H Program Project Support Coordinator

4-H Club Management

• Develop and update continually policies and procedures regarding the Chartering of new 4-H Clubs in the State of Missouri.
• Provide leadership in the state on how to charter, initiate and manage 4-H Clubs, including Club and volunteer manuals and trainings.
• Oversee charter and re-charter process. Use information provided by counties on Club Information Sheets to add clubs to 4HOnline, print charters and order new club kits.
• Provide leadership to MO 4-H staff, volunteers, and academics on how to foster diversity and inclusion in the 4-H Clubs, including all the delivery modes.
• Facilitate the collection of end-of-year paperwork including Charter Checklist and financial forms.
• Work with the Associate 4-H Program Director to rescind charters from clubs that do not comply with club policies.
• Provide leadership for the 4-H Club Task Team made up of 4-H staff (Specialists, Educators and YPAs). The goal of this committee is to develop program delivery systems and policies that allow ALL youth to be involved in 4-H across the state so that 4-H is a prominent part of youth development transcending the notion that 4-H is "just" a community club, SPIN club or just an activity to do at school.
  • The 4-H staff selected to work on the Task Team will have extensive experience in all of our delivery modes (Community Club, SPIN Club, In-School and After-School and Military) to act as an advisory group.
  • The committee will offer advice on ways to make policies and programs fit all 4-H program modes of delivery to be inclusive to all 4-H club models.
  • The committee will innovate ways clubs of different delivery modes can work together.

State Awards 4-H Recognition and Awards

• Provide leadership to the state Awards Task Team to create/revise/adopt award applications, selection criteria, and procedures to be accessible and all-inclusive of 4-H members regardless of the 4-H program mode.
• Integrate technology to the awards application and selection process.
• Lead effort to collect information on award regional Level 1 and 2 winners, and work with support staff to expedite payment for Level 1 4-H Camp and Level 2 Teen Conference/State Congress scholarships and awards.
• Lead and coordinate Level 3 or equivalent judging process.
  • Facilitate the collection of forms, and organize a team of judges, who will each be responsible for certain sections.
  • Collate scores and judge's comments.
  • Communicate with applicants (or their 4-H specialist) who have been chosen to move on to the next stage of the process.
  • Schedule interviews and be on hand during interviews to answer questions from applicants and judges. (Technology may be utilized to communicate with staff and judges if necessary.)
  • Inform applications if they have been selected as delegates for National 4-H Congress.
• Oversee application and selection process for National 4-H Conference.
• Submit annual request to the 4-H Foundation to support projects related to the Club Management.
• Coordinate Key Award winner recognition at the Fall 4-H Foundation Banquet.
• Submit annual awards request to the Missouri 4-H Foundation to cover Level 1 and Level 2 Awards, Key Award, National 4-H Congress and National 4-H Conference.

4-H Enrollment System Coordinator

• Prepare 4-H projects, club and managers for each year's enrollment startup. (rollover)
• Add and remove managers at all levels. New hires and terminations.
• Manage member records
• Provide support to County Faculty and Staff. Including but not limited to:
  • Payment and approval issues
  • County/Regional event creation
  • Building and running custom reports for membership and events
  • Entering member and group participation information
  • Volunteer screening submission questions and errors
  • Members requiring special needs
  • Members that require multiple family enrollment
  • Club setup and chartering
  • Special project approval for self-determined and over the recommended limit
  • Setup county discounts and funds
  • Setup county dues and late fees
• Provide input to the department fiscal officer regarding enrollment and event fees processed through checks and credit cards.
• Assisting with reports needed by the department to give statistical information to university, state and national.
• Work with 4-H management and support team and programs to resolve issues and recommend new features that require access beyond our institution.
• Ongoing trainings of 4-H field staff on use of program.
• Online learning system for volunteers and members.

Other Assigned Duties

• Conduct all activities in accordance with the Civil Rights Acts, Title IX, Rehabilitation, Americans with Disabilities Act and local, state and federal regulations.
• As with all positions, involvement with other duties and responsibilities may be expected to support the mission and purpose of MU Extension.

LEADERSHIP RECEIVED AND EXERCISED

Receives instruction, guidance, and/or direction from more senior level roles. This position reports to the 4-H Program Director. May mentor (or supervise as needed) others in completing program/project duties. Allocates work and provides subject matter guidance to other team members.

CORE ATTRIBUTES FOR MU EXTENSION FACULTY AND STAFF

• Exhibit a high personal standard of excellence, be an effective team player, and demonstrate civility, and respect for all.
• Engage stakeholders and learners, maintain positive interpersonal relationships, and exhibit effective written and oral communication skills.
• Operate with minimal guidance and be a self-directed learner who is flexible and adaptable to changing environments.
• Ensure all youth and adults in the county have an ability to participate in extension programs which offer a safe environment.

UNIVERSITY INFORMATION

The University of Missouri, also known as Mizzou and MU, is the Flagship University of the four-campus University of Missouri system. It is the state's land-grant university and one of the most comprehensive universities in the United States. MU's broad undergraduate programs and its graduate, professional and research programs attract annual enrollment of more than 30,000 students. MU is centrally located in Columbia, MO, which is consistently ranked as one of America's most livable cities. MU Extension and Engagement programs are located on all four campuses and in 114 counties and St. Louis city.

Monday through Friday, 8:00 a.m. - 5:00 p.m.

Ability to travel and to work flexible hours, including some evenings and weekends, is required to fulfill assigned responsibilities.

An Bachelor's degree or an equivalent combination of education and experience and at least 1 year of experience from which comparable knowledge and skills can be acquired is necessary.

• Bachelor's degree or equivalent
• Experience working with volunteers.
• Experience working for youth organizations including 4-H
• Ability to travel and work flexible hours, including some evenings and weekends, is required to fulfill Assigned responsibilities.

Salary Range: $20.00 - $24.00 per hour

Grade: GGS-008

University Title: Program/Project Support Coordinator I

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.