Procurement & Supply Specialist 2

Located in the scenic Puget Sound area with nearby mountain ranges and Mount Rainier in the distance, Tacoma is surrounded by outdoor recreational opportunities such as hiking, boating and camping. Tacoma, Washington has been ranked as one of the most livable cities in the country, due to the increasing career opportunities, cultural diversity and community engagement, just to name a few.

Tacoma Community College (TCC) was built on the ancestral territory of Coast Salish peoples, specifically the Puyallup and Squaxin Island Tribes. The 1854 Medicine Creek Treaty forcibly removed them to Reservations to make way for colonizers; we recognize the privilege of utilizing this land has come at a great cost. We honor the resilience of the Puyallup and Squaxin Island people, who still live here, defend their rights, and contribute greatly to the well-being of our community. Our institution aims to increase partnerships and community ties with the local indigenous populations. Moreover, TCC stands in solidarity with Black Lives Matter and the Black community by further strengthening collaboration with the Black Student Union as well as community entities such as the Tacoma-Pierce County Black Collective, the Tacoma Urban League, and local black-owned businesses. In addition, we strongly support the Stop Asian Hate movement and have an active Asian Pacific Islander Student Club as well as an Asian and Pacific Islander Faculty and Staff Coalition. TCC is committed to developing more culturally responsive curricula by infusing and incorporating more educational content focused on the lives, experiences, and contributions of Native, Black, Asian, and other marginalized communities. We continually strive to become an anti-racist institution.

We are specifically focusing on improved support for traditionally marginalized populations, including Black/African- American, Indigenous, People of Color, Dreamers, justice-involved, immigrants and refugees, Veterans, people with disabilities, and the LGBTQ+ community. To this end, TCC seeks applicants who:

• Value intellectual curiosity and innovative teaching
• Welcome difference and model respectful interaction with others
• Recognize and honor the important role that diversity brings to an educational community
• Are committed to educating a racially and socioeconomically diverse student population
• Are committed to teaching in a community college setting
• Care deeply about student success
• Intentionally support and promote efforts related to equity, diversity, and inclusion
• Honor TCC's mission promoting equitable access to educational opportunities
• Reflect the diversity of our community

• Purchase goods and services using best practices and ensure competitive pricing on behalf of the College with proper authorizations, procedures, rules, regulations, RCW's and WAC's.
• Assist the departments with the competitive bid process as necessary and appropriate for cost saving opportunities.
• Assist departments with negotiating services, drafting and posting RFPs, reviewing contracts, and ensuring vendor performance.
• Receives and examines requisitioned items as needed. Approves requests and makes appropriate recommendations dependent on funds. Consults with Tacoma Community College budget manager as needed.
• Trains and supports faculty and staff in the procurement process for equipment, supplies and services ensuring they effectively use purchase requisitions, department order forms, p-cards and other methods to meet their department needs.
• Serves as a resource to departments by providing guidance and resolving issues related to contracts and purchasing procedures.
• Assist departments in selection of alternate products upon request.
• Ensures procurement services comply with Federal, State and local policies and regulations through interpretation and application.
• Conduct research for new sources of supply; locate and contact vendors and suppliers when appropriate.
• Support the administration, management, and reconciliation of all procurement card activities and procedures.
• Assist in coordinating the transfers of excess supplies, and equipment between departments, facilities and agencies.
• Prepare performance data and spending analytics for management.
• Reviews, trains and advises management, staff and faculty regarding p-card processes; adjusts purchasing limits as appropriate and reconciles accounts. Assist with monthly internal audit of p-card purchases.
• Processes, logs and prepares report relative to departmental procurement transactions.
• Process and receive invoices to pay purchase orders.
• Understand and recognize fixed assets and understand inventory control. Assist in capital asset management as needed.
• Have a basic understanding of receiving and serve as backup to the receiving department.
• Perform related duties as assigned.

Minimum Qualifications

• Associate's Degree in Business Administration, etc. or related field from an accredited college or university.
• Two years of Purchasing Experience
• Experience following applicable fiscal guidelines, regulations, principles and standards when processing transactions
• Experience using spreadsheets, databases, word processing software
• Experience with electronic procurement management and payment systems

• Bachelor's degree in Accounting, Business Administration or closely related field from an accredited college or university.
• Three years recent experience in procure-to-pay.
• Experience with Washington State Purchasing Regulations
• Experience following applicable fiscal guidelines, regulations, principles and standards.
• Experience using spreadsheet, database and word processing software.
• Experience working with electronic procurement management and payment systems.

• Successful completion of a criminal history background check.

• Must possess a knowledge and understanding of the principles of general public procurement practices.
• Experience with procurement interrelationships involving requestors, administrative functions, buying and receiving, disbursements, equipment management, surplus sales, and supplies.
• Excellent verbal and written communication.
• Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, meet critical deadlines, keep detailed records and spreadsheets, organize documents effectively.
• Ability to work independently and collaborate.
• Ability in problem solving, multitasking and time management.
• Ethics, integrity and sound professional judgement.
• Commitment to functioning as an effective team member.
• An appreciation of diversity and benefits of commitment to cultural awareness and sensitivity in the workplace.
• Experience in electronic procurement systems.
• Experience in the use of Microsoft suite of productivity applications with experience preparing spreadsheets for analytical purposes.
• Ability to learn new processes and cross train.

Application Materials & Procedures
Complete application packages must include the following: (Packages received that do not contain all of these materials will not be considered by the screening committee.)

1. Tacoma Community College online application.
2. Cover letter and resume. In your cover letter indicate how your experience with non-profit accounting and other accounting methods meets the qualifications for this position.