New

Executive Communications and Signature Events Specialist

North Carolina State University

$60,000 - $70,000

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Sep 09, 2025

Posting Information

Posting Number	PG194227EP
Internal Recruitment	No
Working Title	Executive Communications and Signature Events Specialist
Anticipated Hiring Range	$60,000 - $70,000
Work Schedule	Monday - Friday, 8 am - 5 pm
Job Location	Raleigh, NC
Department	Academic and Student Affairs - Marketing and Communications
About the Department	The Division of Academic & Student Affairs ( DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College. NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here ( You Belong Here). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	The Executive Communications and Signature Events Specialist is a key member of the Division of Academic and Student Affairs ( DASA) Marketing and Communications team and serves as a strategic partner to the Vice Chancellor and Dean. This position is responsible for leading the development of executive-level written communications, coordinating the planning and execution of high-profile divisional events, and overseeing the development of division-wide reports that communicate impact, outcomes, and strategic priorities. This position plays a critical role in amplifying the Vice Chancellor and Dean's voice, ensuring consistent and effective messaging that reflects the mission, vision, and values of DASA and NC State University. The incumbent works closely with units across the division to gather input, coordinate information, and create clear, compelling content that supports student success, academic engagement, and campus community building. Executive Communications (50%) Draft written remarks, speeches, and talking points for the Vice Chancellor and Dean for use in campus-wide addresses, public engagements, leadership meetings, and events. Compose and edit emails, letters, and statements sent on behalf of the Vice Chancellor and Dean to internal and external audiences, including students, faculty, staff, and university leadership. Develop strategic communication materials that align with institutional priorities, reflect the NC State brand, and uphold DASA's commitment to student success. Serve as a trusted communications advisor, helping shape messaging strategies that promote transparency, engagement, and trust across the university community. Organizational Communications (20%) Write and edit division-wide communications, including announcements, newsletters, policy updates, and internal messages. Collaborate with the DASA Marketing and Communications team to ensure consistent messaging and editorial standards across digital platforms, print materials, and web content. Support internal communication strategies that strengthen connection and alignment among DASA's units. Event Coordination and Planning (20%) Plan and coordinate signature DASA events, such as division wide meetings, beginning of the year kick off events, end of the year awards ceremony. Manage logistics and run-of-show planning for events involving the Vice Chancellor and Dean. Collaborate with stakeholders across the division to ensure events align with strategic goals and showcase the work of DASA. Division-Wide Reports and Strategic Documentation (10%) Lead the development of comprehensive division-wide reports, including the DASA Annual Report. Coordinate the collection of unit level reports from all DASA units and synthesize content into clear, accessible, and visually engaging documents. Ensure reports reflect progress toward divisional and institutional goals, and are designed to inform campus partners and external stakeholders.
Other Responsibilities	Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities.

Qualifications

Minimum Education and Experience	Bachelor's degree in Communications, Journalism, English, Public Relations, Higher Education Administration, or a related field. Minimum of 3 years of professional experience in executive communications, organizational communications, or event coordination.
Other Required Qualifications	Strong understanding of executive and organizational communications within a higher education environment. Familiarity with university administrative structures, academic affairs, and student life programs. Knowledge of event planning and communication strategies that support institutional engagement. Exceptional writing, editing, and content development skills for a variety of audiences and formats. Proven ability to write in the voice of a senior leader and convey complex ideas clearly and persuasively. Strong project management and organizational skills with the ability to manage multiple priorities under tight deadlines. Proficiency in Microsoft Office Suite and collaboration platforms (e.g., Google Workspace). Strong attention to detail, with a commitment to accuracy, clarity, and tone. Ability to maintain confidentiality and exercise discretion with sensitive information. Demonstrated initiative, creativity, and adaptability in a fast-paced environment.
Preferred Qualifications	N/A
Required License(s) or Certification(s)	N/A
Valid NC Driver's License required	No
Commercial Driver's License required	No

Recruitment Dates and Special Instructions

Job Open Date	09/09/2025
Anticipated Close Date	Open Until Filled
Special Instructions to Applicants	Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references. Also submit a 1-2 page writing sample that shows a recent business communication you have developed.

Position Details

Position Number	00106666
Position Type	EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Department ID	240150 - Academic and Student Affairs - Marketing and Communications
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.