New

Human Resources Coordinator

Milwaukee School of Engineering (MSOE)
In addition to being located in the heart of downtown Milwaukee, MSOE offers a competitive compensation package including base pay; PTO; 13 paid staff holidays per year; medical, dental, vision, disability, and life insurance plans; 403(b) retirement plan
vision insurance, parental leave, paid time off, paid holidays, 403(b), retirement plan
United States, Wisconsin, Milwaukee
1025 North Broadway (Show on map)
Sep 10, 2025
Who We Are Milwaukee School of Engineering (MSOE) is an academic institution intrinsically tied to the real world - a confluence of industry knowledge, work ethic and an enduring desire to know more. The university offers Bachelor's and Master's degrees in engineering, computer science, machine learning, user experience, construction management, actuarial science, business and nursing. With about 3,000 students, faculty and staff, MSOE is large enough for big opportunities and small enough for personal attention. A Small University Dedicated to Achieving Big Things MSOE is a supportive environment where everyone is valued. Our method of learning by doing is our distinction: it is how we teach, how we learn and how we serve. MSOE's top priority is serving our students. By joining our community, you are building the leaders of tomorrow. Our Mission MSOE is the university of choice for those seeking an inclusive community of experiential learners driven to solve the complex challenges of today and tomorrow. We are united by our six values - collaboration, excellence, inclusion, innovation, integrity and stewardship - which represent the core of our campus culture. Under the leadership of Dr. John Walz, MSOE has embarked on an ambitious strategic plan, Extraordinary Together, that propels the institution forward. At MSOE, we are dedicated to promoting an academic environment marked by an unwavering respect for every individual. Summary MSOE invites applications for a full-time Human Resources Coordinator to join our Human Resources team. The Human Resources Coordinator, reporting directly to the Director of Human Resources, assists and provides support to the Human Resources Department in a variety of activities related employee onboarding and training, and coordination of Human Resources organized events. Also provides support related to all Human Resource practices, policies, procedures, and programs. Essential Job Functions Coordinate monthly onboarding Coordinate and administer employee training for new hires as well as ongoing training for current employees, both in-person and on-line, including supervisor training, and other required training Maintain and update department website including employee directory information and providing a Website presence for HR related topics Coordinate the annual appreciation dinner, holiday reception, United Way campaign, MLK day of service and other special events Coordinate and process annual performance appraisals and training period reviews Schedule and conduct adjunct and part-time athletic coach orientations and set up in ERP Schedule full-time faculty orientations and set up in ERP Oversee processes for HR set up of new and returning faculty, including HR processing of returning faculty contracts and faculty promotions. Maintain job descriptions for all positions including annual review to reflect for best practice language Administer relocation program, communicating with new hires and relocation vendors Complete monthly recruiting reporting including Jolts and New Hire reporting Data analytics (staffing metrics) and annual reporting (larger reports like CUPA, IPEDS, AAUP, 990, etc.) Process staff promotion and title change paperwork including entering in payroll and HR internal records Prep exit discussion forms, schedule exit meetings, and send electronic exit surveys. Create and maintain department organizational charts Manage timely processing of vendor payments and reconciliation of monthly credit card statements Perform student employment double checks Perform annual I-9 audit. Other Duties and Responsibilities Assist with student employment program Assist in the maintenance of my.msoe.edu to ensure its usefulness to employees Complete annual paid time off accrual reporting for finance office Assist with work and initiatives in the HR Department Strategic Plan Review HR policies and employee handbook for possible changes Assist in working with candidates to arrange for interviews including coordinating of travel and hotel stays Assist with conducting new employee orientations Assist with entering new hire W-4, W-T4, direct deposit etc. into ERP system This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time. Qualifications Bachelor's Degree required, with an emphasis in Human Resources preferred 3+ years of HR experience preferred Completion of PHR or SHRM certification preferred Skills and Abilities Ability to multi-task, work under pressure and meet deadlines Ability to keep complex records, to assemble and organize data Ability to maintain effective working relationships and function as a team player Excellent organizational skills and strong attention to detail Strong customer service skills and focus with the ability to see issues through to resolution PC proficient with MS Office products including MS Excel for reporting and analysis Ability to deal sensitively with confidential data and use sound judgment is a must Must be highly motivated and self-directed Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before others Ability to effectively communicate in both written and oral form Ability to use numbers to solve problems involving concrete variables in standardized situations Ability to carry out written and oral instructions Ability to problem solve and utilize critical thinking Physical Demands While performing the duties of this job the employee is largely sedentary, the ability to move is required. The employee is occasionally required to traverse within their work area as well as other areas on campus. Work Environment This job operates in a professional office environment. This role uses standard office equipment, including but not limited to computers, phones, photocopiers, and filing cabinets. Why Join MSOE? At MSOE, we invest in our employees' professional and personal growth. MSOE offers competitive, fully comprehensive benefit plans to all full-time employees including medical, dental, life, disability and vision insurance, 13 paid holidays, Paid Time Off, and paid parental leave, as well as a 403(b) retirement plan with company matching of up to 6% of employee earnings and immediate vesting. Educational benefits are available for employees and family members. Plus, employees have access to our state-of-the-art fitness center at no charge. Located in the heart of downtown Milwaukee, MSOE is just blocks away from the beautiful lakefront, the theater district, museums, sports and music venues, parks and shopping. To view more detailed information about MSOE, please visit www.msoe.edu/hr. The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. It is the policy of MSOE to provide equal employment opportunity to all individuals regardless of their race, ethnicity, color, creed, religion, sex, age, national origin, physical or mental disability, military and veteran status, sexual orientation, gender identity, genetic characteristics, marital status or any other characteristic protected by local, state or federal law. This policy applies to all jobs at the University and to all the terms, benefits, and conditions of employment/enrollment. Job Code: 222