Assistant I - HSE

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples' lives through our products and presence in the communities in which we operate.

SUMMARY

Provides administrative services to the Regional HSE Manager and the Plant Manager. Assist in management of open PHA actions. Assists in the management of employee and terminated employee confidential medical files as well as other records. Coordinates and assures hurricane supplies relative to employee needs are secured and on site during the hurricane season. Provides support to the Community Affairs Representative as needed. Responsible for assisting in the development of budgets and monthly reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES

May include, but are not limited to, the following:

• This position is focused on administrative process and systems improvements. Coordinate with Regional HSE Manager and Plant Manager to identify and improve administrative systems and processes.

• Train others on Westlake administrative practices, systems, and processes.

• Maintain environmental, safety and terminated medical files for the HSE department.

• Administers SAP processes for all HSE departmental and Admin (as needed) requisitions.

• Receive and approve service requisitions for HSE and Admin departments.

• Responsible for regulatory correspondence, report submittals and other outgoing mail which includes typing, obtaining appropriate signatures and attachments, distribution and certified mailing.

• Administers SDS management system - Creates SDS for Westlake products as needed, maintains database and hard copies of all approved chemicals for the complex.

• Responsible for tracking of open PHA action items create and distribute related reports.

• Provides oversight and administration of NCR database as well as bi-monthly distribution of open action item reports.

• Maintain all departmental procedures and forms through Vanguard. Serve as ATR / Vanguard departmental administrator.

• Maintain, prepare and distribute monthly departmental reports as required.

• Maintain medical files, area accountability and safety incentive database for new hire and termination employees.

• Maintain and administer the complex Safety Award Program for all Lake Charles employees.

• Assist in issuing safety vouchers for company paid or reimbursed personal protective equipment.

• Assists Incident Command System by assuring all critical information related to logistics, communications and personnel are documented.

• Coordinates all scheduling and logistics for Regional HSE Manager as needed for audits, meetings, functions or executive visits.

• Assists in travel arrangements for department personnel.

• Responsible for use, maintenance and reconciliation of company credit accounts (i.e. P Card, Kroger, Sam's, Lowes, etc.)

• Responsible for purchasing all office supplies and small office furniture for HSE and Admin departments.

• Assures HSE department provides night and weekend coverage by maintaining "On Call" roster and communicating contact information to complex weekly via email distribution.

• Responsible for issuing plant wide or departmental communication via email.

• Responsible for maintenance and assuring postage software is up to date and functional.

• Provides support to the Sr. Community Relations Representative for events as needed.

ADDITIONAL DUTIES

• Perform the primary thinking encompassed by this job description.

• Comply with all Company policies and procedures.

• Fully supports Company goals of continuous improvement and operational excellence at strategic and tactical levels including reviewing area of responsibility for improvement opportunities to initiate projects or communicate ideas to management as well as active participation on project teams.

• Any additional responsibilities or tasks as assigned.

• Perform duties in a manner that protects personal safety as well as the safety of others. Promptly report Safety, Health or Environmental issues or incidents to management.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• A current, valid Transportation Worker Identification Credential (TWIC) card is required.

• High School graduate plus one to two years additional business education or comparable office experience.

• Intermediate software skills including Microsoft Word, Excel, Access, PowerPoint and SAP.

• 5+ years of experience in administrative duties preferred.

• A current, valid Transportation Worker Identification Credential (TWIC) card is required.

• Successful candidates must satisfy background screening, including motor vehicle record screening, drug testing & pre-employment physical requirements before starting work.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear.The employee is occasionally required to stoop, kneel, or crouch.The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate as normally based in an office.Some of the work may be required in the operating units which can require usage of required PPE including safety glasses, hearing protection, etc. May also result in exposure to outside elements and may require usage of stairs and elevators.

Westlake is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.

If you are an active Westlake employee (or an employee of any Westlake affiliates), please do not apply here.You will apply via the Jobs Hub application in Workday.