New

Administrative Assistant

MRA-The Management Association
life insurance, vision insurance, parental leave, long term disability, 403(b)
United States, Wisconsin, Milwaukee
Sep 11, 2025
Join our Team as a Full-Time Administrative Assistant UWM Foundation \| Hybrid \| 40 hours/week Are you an organized, detail orientated multitasker that likes to complete tasks and has the passion to support an amazing team? Come help support the mission-driven organization that values precision, impact, and innovation. About UWM Foundation: The UWM Foundation's mission is to support the educational, literary and scientific endeavors of the University of Wisconsin-Milwaukee by receiving, managing and distributing gifts to benefit the University's students, faculty, programs and community. In addition, the UWM Foundation has three affiliated organizations, the UWM Real Estate Foundation, the UWM Research Foundation and the UWM Alumni Association. These organizations work together to further the University's mission. What's In It For You? 403(b) with 7.5% employer contribution Health/Dental/Vision Insurance Long Term Disability Coverage Life Insurance Flexible Spending Parental Leave Flexible Remote Day Weekly Free parking in a heated garage Modern workspace with sit/stand desks and Herman Miller chairs Casual Fridays and a relaxed, friendly team culture Monthly fresh organic fruit in the office Annual holiday party + summer picnic Optional Aflac insurance Salary: Competitive and based on experience The Role The UWM Foundation is seeking a full-time Administrative Assistant. This position is responsible for supporting the administrative department with a wide variety of office duties, reporting to the Manager for Administrative Services and Human Resources. This position works a 40-hour work week. Office hours are Monday to Friday 7:45 a.m. to 4:30 p.m. This position primarily works on site, with one flexible remote day weekly. What You'll Be Doing General Office Duties Answering main phone line and forwarding voicemails to the appropriate staff member Receive and direct visitors Assist with meeting set up/clean up as needed Sort and distribute incoming mail Schedule deliveries Submit request for expenditures Maintain supplies for main copier Run misc. errands as needed Misc. filing Run dishwasher Gift Related Duties Print and send out standard receipts Draft acknowledgement letters Process daily check deposit Process ACH deposits Process Credit Card Deposits/Payments Accept cash donations/deposit at the bank UWMF Event/Meeting Duties Assist office services coordinator with staff events Assemble board and committee packets Assist with onsite set up at the UWM Foundation Annual Board Meeting and Reception HR Related Duties Assist with various HR projects including but not limited to: maintaining staff mailboxes, SharePoint staff contact list & calendars, preparing new hires desk, etc. Office Ordering Duties Order office supplies week Order staff snacks and ensure that we're staying within our monthly budget for this item Order Brewer's Organics (whole fruit order), unbox when delivered and rotate out old fruit What We're Looking For Qualifications High school diploma One year of office experience Strong written and oral communication skills Strong attention to details Organized, dependable, approachable, articulate and good people skills Ready to Apply? Cover Letter encouraged The UWM Foundation is proud to be an Equal Employment Opportunity (EEO) employer.*