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ADMINISTRATIVE COORDINATOR (PORT EVERGLADES)

Broward County, Florida
$52,645.84 - $84,022.64 Annually
medical insurance, dental insurance, life insurance, vision insurance, vacation time, paid holidays, sick time, retirement plan
United States, Florida, Fort Lauderdale
115 South Andrews Avenue (Show on map)
Sep 12, 2025
REQUIREMENTS AND PREFERENCES The Broward County Board of County Commissioners is seeking qualified candidates for Administrative Coordinator. General Description The Administrative Coordinator within the Port Everglades Seaport Engineering & Construction Division (SEC) is responsible for administrative work assisting with the coordination and administration of the Division. Minimum Education and Experience Requirements Requires an associate's degree from an accredited college or university with major coursework in business or public administration or closely related field. (One year of relevant experience may be substituted for each year of required education.) Requires four (4) years in staff administration, management, and organization or closely related experience including six (6) months lead work/supervisory experience depending on area of assignment. Special Certifications and Licenses Ability to secure and maintain a valid Florida Driver's License at the time of appointment and for the duration of employment. Ability to secure and maintain a Transportation Worker Identification Credential (TWIC) within 60 days of employment and for the duration of employment. Preferences Bachelor's or higher from an accredited college or university with major coursework in business, public administration or closely related field 2+ years of experience in monitoring and reviewing the various activities of contracts to ensure accuracy and payment of invoices, and compliance with all contract requirements 2+ years of experience using Legistar (approved User) 2+ years of Peoplesoft experience - budget tracking and/or purchasing related such as entering requisitions/looking up Purchase Orders, tracking payments Current Certified Florida Notary 2+ years of Peoplesoft experience - Preparing travel authorizations and expense reports Certified Agency Buyer (CAB) 2+ years of professional experience using Microsoft Word and Excel Experience in taking minutes during 6 or more Sunshine Meetings or 1+ years of professional working experience producing official transcriptions (minutes) 2+ years of experience as a P-card holder and/or P-card coordinator or similar purchasing card experience DUTIES AND RESPONSIBILITIES The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary. Provides professional level staff assistance to the Division Director, Assistant Directors and SEC staff. Maintains files and electronic records and documentation related to the Contracts, Work Authorization, Change Orders etc. Coordinates meetings, maintains SEC conference room calendar and Division Directors calendars. Assists with generating documents and reports for the Division, while ensuring documents are ADA compliant, using Microsoft Excel, Word, Access, PowerPoint, and Adobe Acrobat. Prepares, enters and monitors Agenda Items in Legistar; this includes formatting, using requisite language and attaching exhibits. Updates Contract Central as needed - enters/uploads change orders and work authorizations. Coordinates Negotiation meetings which involve setting up meetings, preparing sign-in sheets, preparing and distributing agendas, recording meetings and typing up minutes. Prepares requisitions for work authorizations, change orders, and agenda items as needed. Proofreads various documents for content and accuracy. Presents information clearly and concisely in oral and written form. Utilizes P-card for purchases. Prepares and processes P-Card reconciliations. Prepares and processes SEC Division's travel expenses. Establishes and maintains effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability or political affiliation. Serves the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County Ethics and Conflict of Interest policies. Performs related work as required. WORK ENVIRONMENT Physical Demands Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of electronic office equipment within moderate tolerances or limits of accuracy. Unavoidable Hazards (Work Environment) Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. None. SPECIAL INFORMATION Competencies Tech Savvy Anticipates and adopts innovations in business-building digital and technology applications. Investigates technologies to learn some cutting-edge best practices. Uses digital/social media to benefit the team and add value to the work being done; understands how to avoid misuse of these tools. Manages Complexity Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options. Decision Quality Makes good and timely decisions that keep the organization moving forward. Seeks coaching from others to address routine problems; learns to handle these issues effectively. Bases decisions and actions on relevant rules and procedures. Directs Work Provides direction, delegating, and removing obstacles to get work done. Confirms mutual agreement on accountabilities, fostering strong coordination and minimizing duplicated efforts. Communicates delays or problems early so others can manage their own work schedules effectively. Plans and Aligns Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work. Optimizes Work Processes Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. Generally follows defined and communicated standards, methods, and procedures. Seeks advice and finds ways to work better within processes. Makes some reasonable suggestions to improve work methods. Ensures Accountability Holds self and others accountable to meet commitments. Tracks performance and strives to remain effective, learning from both successes and failures. Readily takes on challenges or difficult tasks and has reputation for delivering on commitments. Communicates Effectively Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing. County Core Values All Broward County employees strive to demonstrate the County's four core behavioral competencies. Collaborates: Building partnerships and working collaboratively with others to meet shared objectives. Customer focus: Building strong customer relationships and delivering customer-centric solutions. Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. Values differences: Recognizing the value that different perspectives and cultures bring to an organization. Americans with Disabilities Act (ADA) Compliance Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request. Emergency Management Responsibilities Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned. County-wide Employee Responsibilities All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies. All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.