New

Project Coordinator II (Non-IT)

Spectraforce Technologies
$25 million)

Sep 15, 2025
Position Title: Project Coordinator II (Non-IT) Location: Mettawa, IL, 60045 Assignment Duration: 2 years (Possible Extension) Work Schedule: Monday - Friday, 9:00 AM - 5:00 PM Work Arrangement: Hybrid (3 days in office / 2 days remote) Position Summary: We are seeking a detail-oriented and proactive Project Coordinator II to support the Data Operations team. The role involves coordinating financial processes, managing third-party agreements, tracking budgets, onboarding data, and coordinating vendor training schedules. Key Responsibilities: Invoice Processing: Review invoices for accuracy and compliance Balance invoices against Purchase Order (PO) amounts Track invoices through the payment cycle Manage the filing system for approved invoices (Annual Budget: ~$25 million) Purchase Order Management: Complete and submit Purchase Order requests Maintain PO and Statement of Work (SOW) filing system Budget Tracking: Assist in tracking the data operations budget Third-Party and Related Agreements Management: Assist users in submitting TPA requests Perform quality control of user requests before vendor submission Communicate with vendors regarding status and issue resolution Track agreement status and renew annual agreements Resolve issues between AbbVie, Contractors, and Vendors Escalate issues to AbbVie SMEs when needed Conduct user training related to TPA processes Data Onboarding: Manage contract documentation Track onboarding status and time to completion Resolve issues between AbbVie and SPP Vendor Training Coordination: Coordinate training schedules with vendors (e.g., IQVIA, Symphony) Schedule and track attendance Qualifications: College degree preferred Excellent verbal and written communication skills Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) Highly detail-oriented Ability to multi-task and effectively prioritize work Persistent and proactive in resolving issues Quick learner of various systems