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PROGRAM COORDINATOR I

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Sep 18, 2025

Position Details

Position Information

Recruitment/Posting Title	PROGRAM COORDINATOR I
Job Category	URA-AFT Administrative
Department	Grad Sch of Edu-Dean's Office
Overview	The Rutgers University Graduate School of Education ( GSE) is dedicated to the study and improvement of education. The creation of knowledge about teaching and learning is central to our mission. We seek to ensure that all children and adults have access to high quality educational programs. As such, our work addresses the cognitive, social, organizational, cultural, linguistic, developmental, and policy dimensions of education. Our instructional programs are designed to produce graduates who become effective educational practitioners, transformative educational leaders, and accomplished educational researchers. Our partnerships and service contributions focus on New Jersey but extend to both national and global communities.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for the Graduate School of Education - Office of Administration and Personnel. Reporting to the Senior Program Coordinator Supervisor at the Graduate School of Education ( GSE) and associated with the GSE Administrative Services Center ( ASC), this position is responsible for providing administrative support and assisting in the daily operations and activities for GSE departments and units including, but not limited to, providing scheduling and academic support; coordinating workshops; and arranging and coordinating the design and logistics for meetings, seminars, and special events. Among the key duties of this position are the following: Provides assistance to faculty and staff, which includes processing expense reports and purchase orders and giving sound administrative guidance. Assists GSE senior leadership with administrative and academic tasks including the preparation of correspondence, scheduling appointments, taking minutes, and confidential issues. Prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for units. Works with GSE Human Resources in the initial preparation and processing of personnel, payroll, and visa paperwork. Creates informational materials. Prepares, processes, and controls records, statistics, reports and documents; and/or performs some fiscal support functions. Occasionally, assists faculty and staff administratively with research grant proposals. Completes other work consistent with a broad understanding of the mission, vision, role, and goals of the GSE. Serves as liaison within and outside unit. Works under general supervision, within established work parameters, with few direct instructions. Carries out routine and non-routine tasks with occasional review of work outputs by supervisor. Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of unit administration.
FLSA	Nonexempt
Grade	04
Salary Details
Minimum Salary	59893.480
Mid Range Salary	73909.480
Maximum Salary	87925.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing. A minimum of two years relevant experience in an administrative function, good communication skills, and computer literacy, specifically with the use of Microsoft Office Suite and Adobe Acrobat.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must be able to work independently and multitask. Demonstrated ability to maintain a professional and welcoming demeanor to all colleagues, students, visitors and guests.
Preferred Qualifications	Past experience as an Administrative Assistant providing support to an academic unit is preferred. Understanding and application of university policies including but not limited to Procurement, Travel and Expense Reimbursement, and Course Scheduling. Working knowledge of Concur, SciQuest (Marketplace), Course Atlas, Course Scheduling System, Canvas, ROCS, Sunapsis (Visa), and ability to create custom reports and complex databases utilizing Excel is preferred.
Equipment Utilized	This position requires excellent computer skills including but not limited to the Microsoft Office Suite (Excel, Word, Teams, Access, etc.), Adobe, Zoom, and in-depth understanding of university systems such as Marketplace (Procurement), Concur (Expense Management), Course Atlas, Course Scheduling System, Canvas, and RAPSS.
Physical Demands and Work Environment	Successful candidates will need to be able to function in an environment where interruptions can be common. Some minor lifting (<25 pounds) may be occasionally required.
Special Conditions

Posting Details

Posting Number	25ST1964
Posting Open Date	09/18/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement