New

Assistant Director of Operations & Projects

University of Illinois Chicago
United States, Illinois, Chicago
Sep 23, 2025
Assistant Director of Operations & Projects Assistant Director of Operations & Projects Hiring Department: Technology Solutions Location: Chicago, IL USA Requisition ID: 1037203 FTE: 1 Work Schedule: M-F Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: 9/29/2025 Salary Range (commensurate with experience): $105,000.00 - 120,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. Position Summary: The Assistant Director of Operations & Projects provides leadership in the planning, coordination, and delivery of projects and operational initiatives across Technology Solutions. While not directly managing staff, this role relies on strong project management discipline, cross-unit influence, and collaboration with assistant directors, team leads, and technical staff to ensure projects are delivered successfully and core services run smoothly. Serving as a key partner to the Associate CIO, the Assistant Director plays a central role in translating strategic priorities into operational execution and may represent the Associate CIO in meetings, committees, and cross-campus initiatives. A critical responsibility of this role is to manage and nurture key institutional relationships tied to Memoranda of Understanding (MoUs) and other partnership agreements. Duties & Responsibilities: Project & Portfolio Management Lead the definition, planning, and execution of small to medium-scale technology projects, ensuring delivery within scope, timeline, and budget. Coordinate across assistant directors, team leads, and vendors to drive project outcomes without direct supervisory authority. Maintain project documentation (charters, schedules, status reports, risk logs) and ensure adherence to organizational project management standards. Identify risks, dependencies, and operational gaps, and develop mitigation plans. Operational Coordination Serve as a point of integration for projects and operations, ensuring handoffs, dependencies, and workflows across Technology Solutions are aligned. Monitor budgetary, financial, and resource elements of projects and operational activities; flag risks and propose adjustments. Support process improvement initiatives to enhance service reliability, operational efficiency, and customer satisfaction. Stakeholder Engagement & Influence Facilitate effective collaboration with internal stakeholders, including business partners, technology teams, and vendors. Represent the Associate CIO in project meetings, operational reviews, and cross-campus working groups as appropriate. Provide clear communication to leadership and stakeholders on project and operational status, risks, and outcomes. Leadership Development Role Act as a thought partner to the Associate CIO, providing input on strategic priorities and helping translate them into executable plans. Model best practices in project and portfolio management, providing informal mentoring to staff and peers. Contribute to organizational governance, standards, and reporting that ensure smooth operations across Research Technologies and Innovation. Perform other related duties and participate in special projects as assigned. Minimum Qualifications: Bachelor Degree in Computer Science or closely related field of study. Minimum of 8 years of professional IT experience which includes 2 years' experience at a supervisory or management capacity. Demonstrated PPO/PMO Project Management which includes demonstrated experience in managing all aspects of a diverse IT project or multiple IT projects. Define project timeline and resolve issues to ensure completion of project goals and requirements within defined timeline. Demonstrated ability to manage multiple projects in a matrixed environment. Preferred Qualifications: MBA, PMP or comparable project management certification. Familiarity with the unique challenges of research computing, data management, or secure environments in higher education or healthcare. Knowledge of project portfolio management tools and practices. Ability to work effectively with leadership and represent senior management in multi-stakeholder settings. Strong skills in project planning, scheduling, and reporting tools (MS Project, Smartsheet, or equivalent). Excellent communication and interpersonal skills; ability to lead through influence and collaboration rather than direct authority. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/17015?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-636311de8f9c4840aa7a5b74b99e987a