Document Control Specialist

Seeking a new career challenge? Then Bermello Ajamil, a Woolpert Company (BA) is seeking you! BA is hiring a Document Control Specialist to join our dynamic Project Management Team at our Coral Gables, Florida office. This position reports to the Project Manager and is responsible for systematic management of all project-related documentation. Qualified candidates will be detail-oriented and highly organized. Priority will be given to candidates who have experience with electronic document management systems (EDMS) and document control protocols.

We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

Essential Functions

The Document Control Specialist will be responsible for the systematic management of all project-related documentation. Responsibilities include:

Receiving, logging, distributing, and archiving project documents including drawings, specifications, reports, and correspondence.
• Maintaining version control to ensure team members access the most current documents.
• Managing electronic document management systems (EDMS) such as Newforma and Viewpoint.
• Ensuring adherence to project and industry naming conventions and protocols.
• Preparing formal document submissions to clients and contractors.
• Conducting quality checks to ensure document completeness and compliance.
• Supporting the preservation of paper documents and managing document capture/image systems.
• Collaborating with project teams to ensure timely and accurate documentation.
• Tracking document workflows and maintaining audit trails.
• Providing training and support on document control procedures and systems.

Minimum requirements:

• Associate or Bachelor's degree in business, accounting, or computer science
• At least 5 years of experience in document or records management
• Background in managing technical documents such as blueprints and scientific drawings.
• Experience with document preservation and imaging systems.
• Ability to ensure compliance with document standards and protocols.
• Strong communication and collaboration skills.

Unique Benefits

Certified as a Great Place to Work, Woolpert is one of the fastest growing architecture, engineering, and geospatial (AEG) companies in the world. With over 60 offices and countless projects around the globe, Woolpert makes a real difference at home and abroad. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

• Diverse experiences: Work on meaningful projects that improve quality of life around the world.
• Freedom to work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Flexible vacation
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.

Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!

Why Woolpert?

Woolpert is looking for supportive, goal-oriented, and career-minded individuals who are, or are looking to become, industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us, you'll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation, creating limitless opportunities for your career growth.

Our vision: http://woolpert.com/about-us/

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via-email, the internet or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.