Office Security Specialist

Essential Functions

The Office Security Specialist serves as the primary point of contact for the facility, blending administrative duties with security responsibilities to ensure the safety and security of the office. This position will support and execute programs, strategy, polices and standards established for the Enterprise Safety and Security program.

This role is responsible for safeguarding Early Warning's people, property, and information for the assigned location and temporary venues (such as offsite events). The Specialist will play a key role in maintaining a proactive, comprehensive safety and security management approach, with a focus on fire and life safety, physical asset protection, and the consistent application of best practices.

Office Security Specialist supports a variety of programs and procedures to ensure the safety of individuals and the protection of company assets at Early Warning Services serving as the primary point of contact for the assigned facility, greet and directing visitors. Core responsibilities include, but are not limited to:

• Responsible for greeting and directing visitors, verify identities, and issue visitor badges. Monitor and control the entry and departure of employees, visitors and vendors.

• Partner with Employee Relations to support meetings, investigations, and related activities.

• Assist in developing, maintaining, and enforcing physical security policies aligned with the Early Warning Security Policy suite. Conduct periodic physical security assessments of offices and temporary event sites, including input on third-party reviews.

• Support the delivery of workplace violence prevention, active shooter response, and other location-specific security programs.

• Maintain detailed records of security incidents (e.g., theft, vandalism, accidents, medical emergencies), including business impact and loss estimates.

• Assist with facility-related security and safety concerns as needed.

• Support the company's safety program by providing immediate medical assistance as needed (First Aid, CPR, AED, etc.).

• Participate in crisis management, incident response, business resumption, and incident management processes.

• Inspect fire equipment (e.g., smoke detectors, fire hydrants, fire doors, suppression systems) and conduct safety drills.

• Oversee and coordinate third-party vendors supporting monitoring, safety, and facility needs.

• Serve as the primary liaison for emergency responders during incidents.

• Manage and maintain security control systems in partnership with vendors (e.g., access badges, cameras, medical alert, and fire suppression systems).

• Participate in the development and implementation emergency response plans, including the selection and training of fire wardens.

• Support the company's commitment to risk management, ensuring the confidentiality, integrity, and protection of systems and data.

Minimum Qualifications

• High school diploma or equivalent.

• Four years or more years of prior security and experience

• Ability to remain calm and act decisively during emergencies or escalated situations.

• Ability to provide excellent customer service to visitors and employees while maintaining security protocols.

• Familiarity with security systems, surveillance cameras and access control technologies and badge system applications.

• Experience utilizing Microsoft Office tools (Word, Excel, Outlook, Sharepoint, Teams, etc).

• Effective verbal and written communications and interpersonal skills and ability to work within a team environment and with all levels within the company including Executive leaders.

• Ability to obtain and maintain CPR/First-Aid certification and aid in medical emergencies.

• Solid understanding of security procedures and the ability to enforce them effectively. Ability to quickly solve routine or standard issues.

• Background and drug screen

Preferred Qualifications

• Prior Law Enforcement/Military experience.

• Applicable certifications

• Current CPR/First-Aid certification.

• Past work in financial services

• Understanding of regulatory requirements as it pertains to safety and security

Physical Requirements

Working conditions consist of a normal office environment. Work is primarily sedentary and requires extensive use of a computer and involves sitting for periods of approximately four hours. Work will require occasional standing, walking, kneeling and reaching. Must be able to lift 50 pounds occasionally and/or negligible amount of force frequently. Requires visual acuity and dexterity to view, prepare, and manipulate documents and office equipment including personal computers. Requires the ability to communicate with internal and/or external customers.

mployeeEmployee must be able to perform essential functions and physical requirements of position with or without reasonable accommodation.Candidates responding to this posting must independently possess the eligibility to work in the United States at the date of hire.

The base pay scale for this position in:
New York, NY in USD per hour is: $34 - $38.
Additionally, candidates are eligible for a discretionary incentive plan and benefits.