Estimating Coordinator

If you need assistance with the application process, please notify IB Abel's Human Resources Department. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

About Us

IB Abel's 110-year history is a testament to its adaptability, forward-thinking leadership, commitment to safety, and stellar service and project delivery process. Our core values-Responsible, Integrity, Results-Oriented, Ownership, and Professional-shape everything that we do at all levels of the company and are purposefully incorporated into all company communications, meetings, and strategic planning. Our use of the EOS model (Entrepreneurial Operating System) also provides structure and clarity among all levels of the company to maintain focus on our shared goals.

IB Abel (IBA) is committed to providing ample learning and career development opportunities to its team members via our Associate's Program in Project Management, Estimating, and Accounting and our growing Learning Management System.

The Opportunity

We are seeking an Estimating Coordinator for our Utility Services division who is responsible the management, coordination, organization, timely submission, and data entry of necessary information needed for pre-qualifications, bids, and project items.

Key Responsibilities

• Project Submittals & Documentation Management - Oversee the preparation, review, and timely submission of all project-related documents, including maintaining SharePoint files, managing Certificates of Insurance, updating safety statistics, and ensuring all submittals meet client requirements.
• Pre-Qualifications & Compliance - Ensure all pre-qualification standards, safety data, and bid forms are accurate, up to date, and compliant with client specifications and deadlines. Interpret project specifications and addenda to support estimators with current documentation.
• Proposal Development & Client Support - Develop standardized yet customizable proposal templates, update client references and employee resumes, and support proposal responses using client-specific platforms (e.g., Ariba, PowerAdvocate, GEP, e-Builder).
• Project Coordination & Internal Reporting - Prepare and deliver status updates to stakeholders, and assist in the coordination of estimates and schedule development for internal teams and external client requirements.

Who We're Looking For

• Strong problem-solving and time management skills, with a commitment to meeting deadlines, even during peak workloads.
• High proficiency with numbers, excellent process management, and a sharp eye for accuracy.
• Experience in project scheduling, bid oversight, and familiarity with submittal processes.
• Proficient in Microsoft Office Suite.
• Experience with Microsoft Project or Primavera P6 is a plus.
• A "can-do" attitude, strong work ethic, and ability to collaborate effectively with various teams.
• A business-related degree is preferred, though equivalent experience will be considered.

Why Choose IBA

• Culture of Growth: Many of our leaders started in entry-level field roles and advanced within the company.
• Flexibility & Autonomy: We empower our team to succeed without micromanagement.
• Competitive Compensation & Benefits: Includes competitive salary, vehicle allowance program, 401(k) with company matching, tuition reimbursement, and comprehensive benefits package including medical, dental, and vision.
• Stability & Variety: Work for multi-generational family-oriented business on diverse, fast-paced projects without the stress of a large corporate structure.
• Incentives: Performance-based bonuses/incentives and a progressive PTO program that grows with your tenure!
• Collaboration: A team environment where we work together to solve challenges and celebrate wins.

Step Into a Career That Powers the Future!

IB Abel is an equal opportunity employer, all qualified applicants are encouraged to apply.