Office Manager

Office Manager-Austin, Texas (Hybrid)

Are you an organized, hands-on individual with an eye for detail? Are you intuitive to the needs of the senior executives you support and have a strong sense of urgency? Are you interested in joining a globally diverse organization where our unique contributions are recognized and celebrated, allowing each of us to thrive? Then it's time to join Western Union as an Office Manager.

Western Union powers your pursuit.

In this fast-paced role, you'll serve as both an Office Manager and Executive Assistant, providing critical support to approximately five U.S.-based Vice Presidents. You'll manage a broad range of responsibilities including complex calendar coordination, domestic and international travel planning, expense reporting, and presentation preparation. In addition, you'll oversee office operations to ensure a smooth and efficient work environment. Collaboration with other executive assistants will be key as you help coordinate meetings and deliverables for senior leadership.

Role Responsibilities

• Manage complex calendars, travel arrangements, and expense reports.

• Prepare meeting materials, presentations, and executive briefings.
• Handle communications and coordinate with internal teams and external stakeholders.
• Organize meetings and events with attention to detail and efficiency.
• Serve as primary liaison with building management and vendors.
• Oversee office facilities, supplies, and amenities to ensure a smooth, well-equipped work environment.
• Coordinate logistics for office events.

Role Requirements

• Bachelor's degree or specialized certification preferred.
• 5-10 years of experience working with senior executives as an Executive Assistant.
• Proven ability to be highly professional, diligent, and dependable. You will be forward thinking and be able to anticipate needs, showing ability to prioritize and plan. Results driven and a true business partner to the leader(s) you are supporting.
• Proven verbal and written communications and able to show judgement and maintain confidentiality
• Strong proficiency with Microsoft Suite (Outlook, Word, PowerPoint, Excel)
• Experience booking international travel and processing complex expenses. Experience with Concur a strong plus.
• Able to build effective working relationships across the business and be efficient with time.

We make financial services accessible to humans everywhere. Join us for what's next.

Western Union is positioned to become the world's most accessible financial services company - transforming lives and communities. We're a diverse and passionate customer-centric team of over 8,000 employees serving 200 countries and territories, reaching customers and receivers around the globe. More than moving money, we design easy-to-use products and services for our digital and physical financial ecosystem that help our customers move forward.

Just as we help our global customers prosper, we support our employees in achieving their professional aspirations. You'll have plenty of opportunities to learn new skills and build a career, as well as receive a great compensation package. If you're ready to help drive the future of financial services, it's time for Western Union. Learn more about our purpose and people at https://careers.westernunion.com/.

Salary

The base salary range is $85,000.00 - 95,000.00 USD per year, total on target compensation includes a base salary plus annual incentives that align with individual and company performance.Actual salaries will vary based on candidates' qualifications, skills, and competencies.

Benefits

You will also have access to short-term incentives, multiple health insurance options, accident and lifeinsurance, and access to best-in-class development platforms, to name a few(https://careers.westernunion.com/global-benefits/). Please see the below benefits specific to yourlocation and note that your recruiter may share additional role-specific benefits during your interview
process or in an offer of employment.

Your US specific benefits include:

• Paid Time off
• Medical, Dental and Life Insurance
• Parental Leave
• Global Adoption Assistance
• 4% Western Union Contribution to 401K

Western Union values in-person collaboration, learning, and ideation whenever possible. We believe this creates value through common ways of working and supports the execution of enterprise objectives which will ultimately help us achieve our strategic goals. By connecting face-to-face, we are better able to learn from our peers, problem-solve together, and innovate.

Our Hybrid Work Model categorizes each role into one of three categories. Western Union has determined the category of this role to be Hybrid. This is defined as a flexible working arrangement that enables employees to divide their time between working from home and working from an office location. The expectation is to work from the office a minimum of three full days a week.

For residents of Colorado, California, Connecticut, Delaware, Minnesota, and Pennsylvania: Please do not respond to any questions on this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.

We are passionate about diversity. Our commitment is to provide an inclusive culture that celebrates the unique backgrounds and perspectives of our global teams while reflecting the communities we serve. We do not discriminate based on race, color, national origin, religion, political affiliation, sex (including pregnancy), sexual orientation, gender identity, age, disability, marital status, or veteran status. The company will provide accommodation to applicants, including those with disabilities, during the recruitment process, following applicable laws.

Estimated Job Posting End Date:

11-24-2025

This application window is a good-faith estimate of the time that this posting will remain open. This posting will be promptly updated if the deadline is extended or the role is filled.