Purchasing Assistant

Position summary

The Purchasing Assistant provides critical administrative and clerical support to the purchasing department. This entry-level position is ideal for candidates looking to start a career in construction procurement. You'll assist with data entry, purchase order processing, material tracking, and communication with suppliers to ensure timely and accurate material delivery.

Key Responsibilities

* Assist with generating and issuing purchase orders based on project and department needs.

* Track delivery statuses and follow up with vendors to ensure timely shipment of materials.

* Maintain accurate records of orders, receipts, and vendor confirmations.

* Support reconciliation of invoices and packing slips for payment processing.

* Help organize and manage material pricing, product availability, and supplier contact info.

* Communicate with project managers, warehouse staff, and accounting on material timing and discrepancies.

* File and scan purchasing documentation to maintain compliance and audit-readiness.

* Assist with collecting lien waivers, COIs, and other subcontractor or supplier documentation.

* Contribute to maintaining vendor relationships through timely and professional communication.

* Perform general administrative tasks, including copying, data entry, and inventory form updates.

* Obtain, review, and process project closeout documents.

* Obtain specialty product certifications and documentation as needed.

Qualifications

* Required:

* High school diploma or GED; associate degree or coursework in business or supply chain a plus.

* 1-2 years of experience in an office, administrative, or procurement support role (internships welcome).

* Basic understanding of purchasing or procurement functions.

* Proficiency in Microsoft Excel, Word, and basic data entry tools.

* Excellent organizational skills and attention to detail.

* Strong written and verbal communication abilities.

* Ability to work in a fast-paced, deadline-driven construction environment.

Preferred:

* Exposure to construction or materials-related industries.

* Familiarity with ERP or procurement software (e.g., Sage 300 CRE, QuickBooks, Procore).

* Interest in growing into Buyer or Procurement Specialist roles over time.

What We Offer

* Competitive salary or hourly pay (depending on role) with performance-based incentives or overtime eligibility.

* 401(k) with company match.

* Medical, dental, and prescription insurance options.

* Paid time off and career advancement opportunities.

* Supportive, team-based work environment with mentorship from experienced professionals.