Madison Agricultural Admin Manager

This position works independently, under general supervision, providing comprehensive support to the Station Superintendent and ARS Financial Manager and supplemental support to professors, researchers, and staff from the UW CALS departments to facilitate research and facility use at the West Madison Agricultural Research Station (WMARS) and the campus animal units.

The WMARS manages over 600 acres and supports more than 35 PI with nearly 100 projects; it hosts several field days and numerous tours of the Demonstration and Research Display Gardens. The station also has a conference room that is rented out for retreats, seminars, and classroom studies to university departments and a number of other agricultural industry groups as well as several on-site facilities being used by hundreds of students/staff annually. Campus animal units house a variety of species to meet critical hands on teaching and research missions. The campus units include the Dairy Cattle Center, Livestock Lab, Greenhouse Operations, and Poultry Research Lab.

This position oversees and manages all aspects of office activities to ensure that functions of budgeting, financial reporting, and invoicing are done in an accurate and efficient manner. Furthermore, this position includes administrative duties and provides support to staff regarding payroll and human resource policies.

• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

Assist with soliciting agricultural supplies & equipment bids by connecting with vendors and transferring information into final summary format

Assist ARS Financial Manager in training other ARS staff on financial processes/workday duties

Work closely with ARS Financial Manager to develop practical financial processes for all stations within established UW policies

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

West Madison Headquarters

The anticipated salary range for this position is $20.00 - $30.00. However, final salary will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Additional benefits information can be found at:

* Proficiency with accounting software such as QuickBooks, Workday, or similar platforms.
* Experience using spreadsheet and word processing tools to maintain data, generate reports/other correspondence (e.g., Microsoft Excel and Word).
* Organizational skills, including document filing and record-keeping.
* Demonstrated customer service experience and communication skills.

* Familiarity with farming and agricultural terminology and operations.

* Experience using WordPress (or equivalent CMS) for website content updates.
* Ability to manage and schedule social media posts to promote agricultural research activities.
* Experience working/training in an agricultural or research station setting.

H.S. Diploma Preferred Minimum

Click on the "Apply Online" button to start the application process. You will be prompted to upload the following documents/Application Materials:

Resume (required) - Detail your educational and professional background

Cover Letter (required) - Refer to your related work experience

Your application materials will be used during our evaluation to determine your qualifications as they relate to the job. The most qualified applicants will be invited to participate in the next step of the selection process.

Applicants must be authorized to work in the United States without the need for visa sponsorship. We are unable to sponsor or take over sponsorship of employment visas at this time.

Andrew Vaudt, HR Generalist (andrew.vaudt@wisc.edu)

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.