Office Coordinator Part-Time (50%)

The Wisconsin Child Welfare Professional Development System (WCWPDS) provides a comprehensive, statewide array of professional learning opportunities that supports the enhancement of a competent child welfare workforce and well-prepared caregivers capable of positively impacting safety, permanence and well-being outcomes for children and families in the state of Wisconsin. The WCWPDS collaboratively develops and provides asynchronous, synchronous and blended learning opportunities to county, tribal and state child welfare partners. For more information about the Wisconsin Child Welfare Professional Development System, visit: https://wcwpds.wisc.edu/.

The Office Coordinator works closely with the Training Support and Administration team to fulfill the mission of the WCWPDS and provide support to the assigned delivery units. In this role, you will support the following:

• Serve as a first point of contact for individuals and groups; provide basic organizational information via email, phone, and in person, and routing more complex inquiries to the appropriate entities.
• Office management: supply ordering, materials printing and shipping, and coordination with property manager and University officials.
• In-person event support: managing room setup and catering logistics for in-person events, sending out pre-training reminders to attendees, material printing and assembling.
• Participate in university, partnership, and statewide work teams and committees as appropriate.
• Other duties as assigned by WCWPDS management.

This position is part-time, 50%

Core required hours: Monday - Thursday 8:30 am - 12:30 pm.

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

College of Letters & Science | Sandra Rosenbaum School of Social Work (WCWPDS)

The typical starting salary for this position is $18.36 - $26.25 an hour depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurance and saving accounts; and retirement benefits.

• 2 years of office experience providing customer service
• Experience and proficiency with common office productivity and communication resources (such as Outlook, Word, Excel, PowerPoint, etc.)

High School Diploma

Click the "Apply" button to start the application process.
You will be prompted to upload the following documents:
-Resume
-Letter of Qualifications/Cover Letter

Applicants should attach a letter of qualifications/cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. Please note, there is only one attachment field. You must upload all of your documents in the attachment field.

Selected applicants will receive an invitation to participate in virtual interviews once all applications have been reviewed following the application deadline. Those moving on to second round interviews will be invited to an in-person interview at The Wisconsin Child Welfare Professional Development System located in Madison, WI. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

David Harkins (deharkins@wisc.edu), Training Support and Administration Manager

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.