Program Administrator

Description

Looking for an Opportunity to Make an Impact?

At Leidos, we deliver innovative solutions through the efforts of our diverse and talented teams-people who are deeply committed to customer success. We empower our employees, support our communities, and operate sustainably. Everything we do is grounded in our mission to do what's right-for our customers, our people, and our communities.

Your greatest work is ahead.

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Persistent Surveillance Portfolio within the Defense Systems Sector. This is an exciting opportunity for a professional who thrives in a fast-paced, team-focused environment and is eager to contribute to the success of a large-scale defense program.

Primary Responsibilities:

• Provide direct administrative support to senior program leadership, including the Program Manager, Deputy Program Manager, Chief Engineer, and Integrated Product Team (IPT) leads.

• Coordinate meetings, reviews, and technical interchange sessions - managing calendars, preparing agendas, taking minutes, and tracking action items.

• Plan and arrange complex domestic and international travel itineraries; coordinate flights, lodging, transportation, and schedules.

• Prepare and process accurate expense reports in compliance with corporate and federal travel regulations.

• Maintain program calendars and align scheduling with internal and external stakeholders.

• Manage document control, version tracking, and internal routing of deliverables, correspondence, and contract submissions.

• Support procurement and funding documentation, initiate purchase requests, and liaise with subcontractors.

• Prepare and format reports, presentations, and customer-facing materials.

• Assist with new hire onboarding, workspace setup, and training coordination.

• Track and report administrative action items to ensure timely resolution.

Basic Qualifications:

• High school diploma or equivalent.

• 2-4 years of administrative or program support experience.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint.

• Experience with travel and expense systems (e.g., Concur, SAP).

• Demonstrated ability to coordinate executive-level travel and submit compliant expense reports under tight deadlines.

• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.

• Excellent written and verbal communication skills across all organizational levels.

• Ability to work independently and collaboratively in a high-pressure, deadline-driven environment.

• Must be a US citizen and be able to obtain and maintain a DoD security clearance.

• Must be a resident of the North Alabama area or willing to relocate to the Huntsville - North Alabama, AL, area.

• Preferred Qualifications:

• Associate or Bachelor's degree.

• Prior experience supporting DoD or engineering programs.

• Familiarity with defense program operations, contract deliverables, and earned value management (EVM).

• Understanding of DoD acquisition lifecycle and program structure.

• Active DoD Secret Security Clearance or ability to obtain one.

Why Leidos?

At Leidos, we offer more than just a job-we offer a career with purpose. You'll work alongside brilliant minds tackling complex challenges that matter. We foster a culture of collaboration, innovation, and integrity-and we're committed to supporting your success every step of the way.

At Leidos, we don't want someone who "fits the mold"-we want someone who melts it down and builds something better. This is a role for the restless, the over-caffeinated, the ones who ask, "what's next?" before the dust settles on "what's now."

If you're already scheming step 20 while everyone else is still debating step 2... good. You'll fit right in.

For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.