Business Coordinator

Lubbock

42723BR

IT Business Operations

Position Description

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Major/Essential Functions

• Prepare/submit/track daily and annual purchase orders (POs) for assigned area(s). Complete electronic receipts in TechBuy for invoice and payment processing.
• Maintains and monitors inventory for assigned area(s), including keeping office and break room supplies stocked and organized. Handle supply requests from staff.
• Assist with asset management for assigned area(s). Assist with IT Division asset management as needed.
• Answer telephones for assigned areas in a professional manner and provide excellent customer service. Organize and facilitate meetings and conference calls as needed. Process outgoing mail. Sort and deliver incoming mail.
• Calculate, coordinate, and make travel arrangements. Prepare travel pre-approvals/expense reports for travelers in assigned area(s). Process and review travel-related forms as needed, i.e. Travel Exception Form.
• Provide support to assigned areas, including assist with conference registrations, meeting preparation, conference room reservations and preparations, and campus parking requests.
• Coordinate with Sr. Director for FOP tracking for the IT Division FOPs and other finance tasks as needed.
• Provide support to Associate Vice President including scheduling meetings, travel arrangements, coordinating of calendar, and other duties as assigned.
• Coordinate with Executive Associate (EA) for Information Technology to provide support to EA and/or CIO as needed including providing necessary coverage when EA is out of the office, answering phones as needed, and assisting with IT Administration Events.
• Performs other duties assigned by IT Division Leadership.

Knowledge, Skills, and Abilities

• Ability to organize work effectively.
• Ability to develop and maintain good relationships with coworkers, vendors, and other campus areas.
• Ability to apply resources, policies, and information for daily business operations, solutions and other outcomes.
• Proficiency with Mircosoft O365 applications including Outlook, Word, Excel, TEAMS, and PowerPoint.
• Working knowledge of administrative and clerical procedures and systems such as document processing, spreadsheets, managing files and records,designing forms, and other office procedures and terminology.
• Understanding of TTU's accounting system, HR system, travel system, and other essential systems and operating procedures along with the customer service philosophy.

Required Qualifications

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Qualifications

• Detail and service oriented.
• Excellent Customer Service skills.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Job Family

Organizational Administration

Job Sub Family

Administrative Operations

Hourly Pay Range

$23.08 - $30.63 - $37.69

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

Travel Required

Up to 25%

Shift

Day

Schedule Details

M-F 8am - 5pm

Grant Funded?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.