Human Resources Assistant

Position Summary: The Human Resources Assistant will provide general clerical support to the Human Resources function at St. Joseph Academy. The HR Asst. is required to maintain a high level of confidentiality, independent action, judgment, coordination, and ability to prioritize work to meet the needs of the organization in accordance with company policies and procedures.

Position Reports to: Director of Human Resources

Qualifications:

Minimum

• Minimum of High School Diploma or equivalent
• 2+ years of experience in office setting, preferably in Human Resources office
• Demonstrated interpersonal and organizational skills, with the ability to work on multiple tasks
• Proficient computer skills in Microsoft Office & Google Suite (Outlook, Word, Excel, PPT, Google Drive)
• Self-starter, with the ability to work independently with minimal supervision
• Understanding of and ability to work with highly confidential information
• Ability to communicate in a professional matter at all times

• Office equipment: personal computers, printers, phone systems, fax machine, photocopier

• Must have ability to sit (70%), walk, and stand (30%) routinely throughout the shift Must be able to periodically lift up to 20 lbs. Must have functional senses including sight, speech and hearing for effective communications Must have the manual dexterity to operate phone system and other office equipment.

• Performs duties with exposure to infectious or communicable diseases inherent to care of ill children, and occasional exposure to loud or unpleasant voices due to unpredictable behavior of children and seasonal exposure to high humidity due to temperature control of the facility.

Primary Responsibilities:

• The employee's quality of service and behaviors are congruent with the mission and values of the ministry
• Provide general office support to Human Resource Department
• Assist in recruitment process (set up interviews, conduct background and reference checks, schedule pre-employment screenings, etc.)
• Assist in onboarding process (conduct new hire orientation, enter new hires into Paylocity, schedule pre-employment screens)
• Assist in benefit administration (enroll and terminate employees, reconcile billing, benefit orientations, etc.)
• Compile and maintain employee files, including filing papers and documents, preparing new employee files, etc.
• Make copies, fax documents and perform other clerical functions
• Maintain systems by updating and entering data
• Conduct monthly internal HR audits, maintain tracking of employee certifications and training
• Maintain up to date CPR records and schedule all CPR classes for staff
• Manage volunteer inquiries and applications
• Create, prepare and distribute correspondence
• Respond to requests via phone, email and fax from employees, outside vendors, candidates, etc.
• Manage the HR/Announcements bulletin board
• Process mail for Human Resources
• Assist in special projects as needed
• Performs other duties as assigned