Executive Assistant

Dean of College of Business

The Trulaske College of Business is seeking a motivated professional to assist the Advancement Office in the College of Business. This position provides critical support to the Executive Director for Advancement (EDA), the Sr. Director of Advancement, and Directors of Advancement. Responsibilities include:

• Manage calendars, travel, and daily activities
• Provide basic office support.
• Research, prepare, and write materials for projects undertaken by the EDA, including the following:
  • Compile fundraising management reports, spreadsheets and presentations (e.g., donor listings, gift tracking and overall campaign statistics, monthly status reports, and stakeholder activities).
  • Prepare proposals for delivery to individuals, corporations, and foundations.
• Provide event support for Director of External Relations.
• Prepare reports, and formal and informal correspondence for both internal and external constituents.
• Oversee gift processing of primary and matching gifts, gift acknowledgement (e.g., preparing letters, reviewing monthly gift reports, preparing gift summaries by donor) and pledge management (e.g., entering tracking, processing reminders, and analyzing and resolving past due pledges.) in conjunction with Central Advancement.
• Manage endowment processing paperwork working as a liaison among the donor, the dean/executive director, and Central Development.
• Assist in preparing and monitoring the office budget, analyzing past requirements and activities to project future needs and updating monthly status reports to track proposed to actual activity.
• Facilitate vendor and consultant contracts and payments.
• Purchasing and reconciling of One Card
• Prepare various journal entries and correcting entries
• Submit grant applications for funding
• Assist visitors of the Trulaske College of Business Advancement Office via phone, email, and in person communication.
• Support Bruce J. Walker Foundation with gift processes
• Other duties as assigned

8 am - 5 pm. / 1st shift, M-F

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

* Excellent organizational, written, and verbal communication skills. Strong attention to detail.
* Good understanding of office management procedures.
* Knowledge of Microsoft Office including proficiency with Microsoft Excel, and Outlook.
* Must be able to handle and communicate sensitive information appropriately, discretely, and effectively. Must possess a high level of confidentiality.

Salary Range: $18.87 - $25.00/ hour

Grade: GGS 08

University Title: EXECUTIVE ASSISTANT

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Cover letter, resume

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.