Program Manager for General Medical Education

The GME Program Manager is a key member of the Graduate Medical Education (GME) leadership team, supporting residents, fellows, and faculty to ensure program success and accreditation compliance. This role oversees daily operations, recruitment, accreditation activities, scheduling, finance, and trainee support under the direction of the Program Director.

Responsible for recruiting and on-boarding trainees, developing projects, managing program financials, maintaining databases, communicating with faculty and trainees and managing internal and external program relations. Is also responsible for assisting with: Annual Program Evaluations, Program Evaluation and Clinical Competency Committee, ACGME site visits, Annual Program Review, ACGME Milestone reporting and Self Studies.

Key Responsibilities:

• Accreditation & Compliance: Manage ACGME requirements, evaluations, site visits, milestone reporting, and self-studies.

• Recruitment & Onboarding: Oversee ERAS/NRMP processes, coordinate interviews, manage applicant communications, and onboard trainees.

• Scheduling & Administration: Maintain schedules, track leave, monitor work hours, and ensure data accuracy.

• Education & Curriculum: Support curriculum development, evaluations, and conferences with the Program Education Committee.

• Finance: Track program budgets, expenses, and reimbursements; assist with budget projections.

• Communication & Events: Serve as liaison between the program, GME office, and trainees; coordinate meetings, wellness, and social events.

• HR & Compliance: Monitor licensure, credentialing, and visa documentation; interpret and communicate policies and procedures.

Qualifications:

• Associate degree or equivalent experience.
• Experience of office administrative experience, preferably in a healthcare and/or education setting.
• Experience in general medical education &/or leadership management, human resource experience preferred. Equivalent combination of education and/or work experience considered.
• Strong administrative management skills and proficient with Microsoft Office.
• TAGME certification preferred or the ability to obtain within the first 3 years of employment.