Admissions Office Coordinator

The School of Dentistry Office of Admissions is looking for an Admissions Office Coordinator to join their team. This position is responsible for providing administrative support to the Office of Admissions. They are often the first point of contact for applicants, visitors, and internal stakeholders visiting the Office of Admissions.

This position will support the full admissions process in the School of Dentistry by coordinating complex meetings and events, securing faculty admissions interviewers, and serving as a point of contact for applicants and interviewers throughout the process.

This position is primarily on-site with occasional remote work available.

Duties/Responsibilities

Administrative Support 40%

• Provides administrative support to the Office of Admissions (email, calendering, etc.)
• Responsible for creating a welcoming atmosphere; greets and assists visitors, students, and employees when they enter the Office of Admissions
• Manages access to application systems (AADSAS, BOX, Google Shared Drive, etc.) and performs access reviews every 6 months
• Supports DDS and DH and DH/DT admissions interviews by recruiting interviewers, coordinating training, and managing room reservations, access, and meal orders.
• Manages initial applicant communication via phone and email
• Provides basic application troubleshooting and appropriately escalates application issues as needed
• Creates and distributes office mailings such as special events announcements, etc.
• Partners with other SOD staff and units including IT, Engineering, Facilities Management to coordinate interview support as needed
• Maintains key inventory for the Office of Admissions
• Provides direct supervision of student workers for assigned administrative tasks

Financial and Operational Duties 35%

• Follows appropriate finance procedures to create and process requisitions and purchase orders, verify invoices, manage purchasing card expenses, and process travel reimbursements.
• Regularly updates the Administrative Financial Accountant on the financial status of the Office of Admissions.
• Partners with Finance and Admissions staff to resolve any finance related issues or discrepancies
• Collaborates with Finance and the Office of Student and Resident Affairs to document and reconcile application fees and tuition deposits and transfer deposits to student accounts.
• Researches and purchases equipment
• Orders and maintains inventory of office supplies and admissions materials

Activities and Events 15%

• Supports planning and execution of admissions related events including recruitment events and college career fairs
• Coordinate travel arrangements for recruits including hotels, flights, parking, car rentals, and reimbursements
• Partners with Parking and Transportation Services to arrange on-site parking privileges for meeting and event participants
• Works with Classroom Management (25Live) to reserve rooms and complete required documentation
• Manages food ordering for recruitment events and interview days
• Orders and disseminates materials for recruitment events

Other administrative duties as assigned 10%

Required Qualifications

• High School Diploma/GED and four years of related office experience
• Previous administrative experience
• Excellent verbal and written communication skills
• Experience communicating with diverse populations
• Ability to maintain consistent and reliable attendance

Preferred Qualifications:

• Strong interpersonal, organizational, and problem-solving skills
• Ability to independently prioritize work
• Ability to handle confidential material
• Experience assisting with meetings and event planning
• Proficient with CRM platforms (e.g. Slate, Salesforce)
• Knowledge of PeopleSoft

The University of Minnesota School of Dentistry is the state's only dental school and the only dental school in the northern tier of states between Wisconsin and the Pacific Northwest. The School of Dentistry advances health through scientific discovery, innovative education, and the highest quality care for all communities. Our impact extends beyond dental offices to classrooms and clinics throughout the region. We educate dentists, dental specialists, dental therapists, dental hygienists, dental educators, and research scientists.

Pay Range: $22.71-$34.08; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).