Associate Director of UGA Foundation Gift Agreements

• This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Bachelor's degree in a related field or equivalent and 5 years of professional experience

• At least three years of progressively responsible experience in fund administration, development, finance, or a related field.
• Development or fundraising experience is beneficial, particularly in financial aid or scholarships.
• Financial or accounting experience is beneficial, particularly in fund management or reconciliation.
• Demonstrated experience drafting, reviewing, or analyzing contracts or fund agreements, with strong attention to accuracy and compliance.

• Strong interpersonal, collaborative, and project management skills
• Excellent verbal and non-verbal communication skills
• Demonstrated superior customer service skills
• Proficiency in Microsoft Excel
• Ability to organize, prioritize, and successfully meet deadlines
• High standard of professionalism and adherence with confidentiality
• Strong management skills and ability to work with a team
• Ability to adapt to new technology
• Be detail-oriented and have strong analytical skills
• Be able to foster and maintain sound working relationships by interacting collaboratively with all internal and external constituencies

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

• Work in a standard office environment
• Travel in and out of state, if necessary
• Work nights and weekends as necessary
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multi-task
• Lift and/or move up to 10 pounds
• Walk, stand, stoop, lift, kneel, climb

• Oversee the lifecycle of matching programs, analyze commitments to ensure match eligibility, compliance of gift agreement criteria, and appropriate pledge commitments.
• Maintain complete and accurate financial and administrative records by tagging revenue with appropriate matching details, updating UGAF tracking methods, and reconciling matching programs to confirm funds are properly allocated and accounted for.
• Coordinate closely with Financial Accounting and OSFA to determine scholarship spending allocations, provide data for recipient awarding (e.g., Georgia Commitment Scholarship reports), and monitor ongoing and historical matching activity to ensure donor commitments are fulfilled.
• Manage exceptions and adjustments by drafting addendums for fund agreement changes, addressing unfulfilled donor matches, and facilitating the proper closure, transfer, or withdrawal of funds in collaboration with UGAF teams, Donor Relations, and OSFA.

• Collaborate with DAR leadership to establish and maintain clear, consistent criteria for matching initiatives that align institutional priorities with fundraising strategies.
• Serve as a resource for development officers, providing expert guidance on scholarship criteria, donor engagement strategies, and matching policies which applicable.
• Collaborate across departments, including Financial Accounting, Development, and OSFA, to resolve issues related to spending allocations, award structures, and fund management.
• Support donor and student outcomes by addressing missed pledge payments, managing special donor requests, and coordinating with leadership to sustain scholarships when matches are unfulfilled.

• Provide gift agreement drafting and review support to ensure the timely processing and accuracy of all fund agreement requests.
• Conduct regular, detailed reviews of fund agreement drafts, with particular attention to matching and scholarship funds, and deliver draft agreements to development officers for donor engagement and execution.
• Collaborate closely with UGAF Legal to resolve complex or ambiguous language, ensuring all fund agreements align with institutional policy, donor intent, and legal standards.
• Provide guidance to development officers and other colleagues related to fund agreement policies, procedures, and best practices.

• Support reporting and analytics requests by providing data for matching initiatives and programs, ensuring accurate results for timely decision-making.
• Assist with reconciliation and data integrity projects, identifying and resolving discrepancies to maintain accurate records across multiple financial and donor systems.
• Monitor the completion of unsigned fund agreements.
• Contribute to evolving departmental priorities to enhance services provided by the Gift Agreement Team.