Financial Analyst 2

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Ensures the accuracy, completeness, and integrity of all financial transactions associated with the Central Reservation System. Responsible for managing and monitoring the financial activities of the Central Reservation Office. Collaborates with management to ensure proper recording and reporting in the General Ledger, forecasting, budgeting and financial performance. Under the guidance of senior personnel, develops and implements financial procedures and recommends policy improvements.

• Supports the Central Reservation System (CRS) in the analysis, long-term planning and business development. Performs in-depth analysis of unit-level and overall financial performance within the Central Reservation System and communicates findings, insights, and recommendations to the Director to support decision-making.
• Prepares and reviews the Central Reservation Office (CRO) budget and provides recommendations to enhance revenue generation and improve cost efficiency. Monitors and analyzes CRO monthly financial performance against the approved budget. Assists the Director in developing the expense budget and manages the operational expenses of the Central Reservation Office. Supports month-end and quarter-end close processes, including performing variance analysis and preparing related financial reports.
• Ensures the accuracy of Central Reservation System (EMS) payment transactions recorded in the General Ledger. Reconciles EMS records with the General Ledger and collaborates with the Office of the Controller and departmental units to identify, troubleshoot, and document discrepancies
• Performs the weekly billing process accurately and in a timely manner, following established policies and procedures. Reviews the Billing Worksheet to identify and address discrepancies, coordinating with Event Managers as needed for resolution. Prepares and issues invoices for all reservations, uploads internal transactions to the General Ledger for posting, and partners with units to resolve payment disputes.
• Provides guidance on Central Reservation billing processes to financial staff across the university and to external customers. Serves as the primary billing liaison, responding to inquiries and resolving billing disputes in accordance with departmental policies and procedures. Maintains designated office hours to provide ad hoc financial support and assistance.
• Develops and regularly updates training materials related to the billing functions of the Central Reservation System. Establishes and manages a recurring training schedule for expense and budget managers, as well as other financial personnel, to ensure consistent understanding of billing processes. Provides targeted training to units during onboarding and develops and maintains comprehensive billing procedure documentation.
• Participates with on-boarding new units to the Central Reservation system including billing configuration. Ensures data integrity as it pertains to rate sheets, pricing plans, discounts, calculations, etc.
• Retains, organizes and secures all financial records of the Central Reservation Office in accordance with university record retention policies. Prepares financial statements, audit schedules, and related documentation as required. Generates, updates, and provides both routine and ad hoc financial reports and system queries.
• Interprets university policies and procedures applicable to area of responsibility.
• Serves as the merchant account's primary contact or technical contact; Handles sensitive cardholder information and/or processes credit cards transactions for the department/unit; Will have access to a third-party system (software, gateway, etc.) that processes, transmits, and/or stores cardholder information.
• Interprets policies and procedures applicable to area of responsibility.
• Serves as the merchant account's primary contact or technical contact; Handles sensitive cardholder information and/or processes credit cards transactions for the department/unit; Will have access to a third-party system (software, gateway, etc.) that processes, transmits, and/or stores cardholder information.
• Handles cash/gift card transactions on a daily basis.
• Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.

Bachelor's degree in related discipline and two (2) years of experience in related field or Master's degree in related discipline.

• Proficiency in Microsoft Excel.
• Proficiency in EMS scheduling software preferred.
• Knowledge of Peoplesoft.
• Proficiency in Cvent/Social Tables Diagramming Software.
• Knowledge of Microsoft 365 (including SharePoint)

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

• Driver's License Check
• Expanded Background Check

Travel to FIU Campus

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.