Executive Specialist, Office of the President, Daytona Beach Campus

The Opportunity:

Embry-Riddle Aeronautical University's Office of the President is seeking a highly motivated and detail-oriented Executive Specialist to join our team. This is an exciting opportunity for a professional who thrives in a dynamic environment and is committed to excellence, discretion, and collaboration at the highest level of university operations.

The Executive Specialist will play a key role in supporting the President's initiatives by managing special projects, coordinating high-level events, and assisting with executive communications. The ideal candidate will exercise sound judgment, demonstrate strong organizational and interpersonal skills, and maintain a calm, professional presence while handling confidential matters.

Working in close partnership with the Senior Executive Assistant to the President, the Administrative Specialist, and the Director of Board Operations, the Executive Specialist ensures smooth daily operations and the delivery of exceptional service across all functions of the Office of the President.

This position offers the opportunity to engage with a wide range of university leaders, trustees, and distinguished guests-helping to shape the culture of excellence that defines Embry-Riddle.

Embry-Riddle: A Global Leader in Aviation and Aerospace

With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world's largest aviation and aerospace university. For 100 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space.

Click here to take a virtual tour of the Daytona Beach Campus!

Perks Await You at Embry-Riddle!

• Generous Time Off: Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution - with no vesting period.
• Personal Leave: Relax with 12 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Primary Responsibilities

• Executive Support: Assist with scheduling, research projects, VIP tours, and travel coordination for the President; plan and support special events in collaboration with the Campus Events Team.
• Administrative Liaison: Serve as a professional, front-facing representative of the Office of the President; manage calls, visitors, and communication between departments and external partners.
• Financial Administration: Process invoices, journal entries, and specialty orders; reconcile travel expenses and monitor departmental budgets; coordinate VIP, holiday, and event purchases.
• Project and Meeting Support: Prepare agendas, minutes, reports, and branded materials in collaboration with the Creative Team.
• Event Requests: Respond to appearance and participation inquiries for the President; assist with logistics for the Board of Trustees meetings and retreats.
• Other duties: Campus and off-campus errands as requested for the Office of the President, with some requiring use of university vehicles (golf cart, SUV, nine passenger van).

Required Education and Qualifications

Education:

• Bachelor's degree or equivalent combination of education and relevant experience.

Experience:

• 3-5 years of administrative support experience, preferably in an executive office or higher education setting.
• Event planning or project coordination experience is strongly preferred.

Skills and Competencies:

• Strong judgment and discretion in handling confidential information.
• Excellent written, verbal, and interpersonal communication skills.
• Advanced organizational ability with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams).
• Familiarity with Workday, Adobe Pro, and videoconferencing tools (Teams, Zoom) preferred.
• Ability to work independently, prioritize effectively, and collaborate across teams.

Application Process

Review of applications will begin immediately and will continue until the position is filled.

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R310632. Please attach all relevant materials when you apply online. Complete submissions include:

• Cover letter
• Full CV or resume
• Contact information for at least three professional references (please note that references may be contacted during the screening process)

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions - including hiring, promotions, compensation, and other terms of employment - based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.