Warehouse Administrator - Distribution Center

Driven by a commitment to research, quality, and service, PDI provides innovative products, educational resources, training, and support to prevent infection transmission and promote health and wellness. Encompassing three areas, our Healthcare, Sani Professional and Contract manufacturing divisions, we develop, manufacture, and distribute leading edge products for North America and the world. We have several locations across the US and are looking for new Associates to join our team!

*This position is for 1st Shift (Mon-Fri, 7:00am-3:30pm)*

POSITION PURPOSE

The Warehouse Administrator supports the Warehouse Supervisor in managing the daily operations of the Distribution Center. This role is responsible for performing all administrative and transactional activities related to order fulfillment, product receipts, and shipping coordination. The position requires close collaboration with all levels of management within the Distribution Center and the broader Operations team to ensure efficiency, accuracy, and timely delivery.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Plan and schedule TL, LTL, and parcel shipments.
• Ensure carrier selection aligns with routing guides and monitor freight spend for cost efficiency.
• Coordinate international and inbound shipments to maintain smooth supply chain flow.
• Tender loads, obtain freight quotes, and communicate with carriers to ensure timely pickups and resolve missed pickups.
• Accurately maintain and enter electronic PRO numbers for LTL carriers during the planning process.
• Collaborate with internal departments to ensure orders ship as requested and meet customer expectations.
• Obtain and record freight quotes for documentation and reporting.
• Coordinate order details, providing clear instructions to dock and floor supervisors; communicate effectively with DC team members.
• Prepare customs documentation and hazmat paperwork as required.
• Schedule shipments through various customer portals.
• Maintain safety, quality, and productivity standards for Distribution Center operations.
• Communicate with the Quality Assurance team to expedite product availability and lot number activation.
• Perform inventory transactions and maintain cycle count data with accuracy.
• Communicate with the Supply Chain team to ensure accurate transfer and tracking of inventory.
• Assist the Warehouse Supervisor in managing daily operations; perform hands-on warehouse tasks as needed.
• Support reporting and pricing activities as assigned.
• Train and serve as a backup to the Warehouse Supervisor when required.
• Perform other related duties as assigned.

PERFORMANCE MEASUREMENTS

• Shipments are processed accurately and on time, meeting or exceeding shipping goals.
• Safety and quality objectives for Distribution Center operations are consistently achieved.
• Inventory transactions and cycle count data are completed accurately and in a timely manner.

EDUCATION/CERTIFICATION:

• High School Diploma or GED
• College degree preferred

REQUIRED KNOWLEDGE:

• Proficiency with Microsoft Office Suite (Excel, Word) and D365 or similar ERP systems.

EXPERIENCE REQUIRED:

• 3 - 5 years Warehouse load planning, scheduling experience or customer service experience required

SKILLS/ABILITIES:

• Strong written and verbal communication skills.
• Detail-oriented, organized, and able to manage multiple priorities.
• Collaborative and team-oriented approach.
• Curiosity to solve problems and improve processes

WORKING CONDITIONS

• No hazardous or significantly unpleasant conditions.

ANNUAL SALARY

• $70,000 - $85,000 annually, plus bonus

PDI is pleased to offer a comprehensive and affordable benefits program to our associates, which includes:

• Medical & prescription drug coverage
• Dental / Vision plan
• 401(k) savings plan with company match
• Basic and supplemental life insurance
• Flexible Spending Accounts (FSAs)
• Short- and long-term disability benefits
• Health Advocacy Program / Employee Assistance Program (EAP)

Many other voluntary benefit plans such as: Legal assistance, critical illness, hospital indemnity and accident coverage, discounted home/auto/rental insurance, employee discounts and pet insurance

At PDI, we are also committed to helping our associates maintain a healthy and sustainable work/life balance and are proud to provide: Sick leave, generous vacation and holiday time, paid parental leave, summer hours, flex place/flex time options