Payroll Operations Specialist

Bargaining unit consideration begins on 11/25/2025 and ends on 12/01/2025.

Pay rate: $24.23 (Step 3) - $28.83 (Step 12) ($50,398 - $59,966)

Schedule: 40 hours per week, Monday through Friday. The team works a hybrid
schedule with in person work required on Tuesdays.

Position Overview:

The Payroll Operations Specialist role is a key position within the College of Liberal Arts
Human Resources Team, primarily responsible for the accurate and compliant
management of payroll, HR data,and related policy application. This position provides
service across the College of Liberal Arts, including HRMS support and guidance,
interpreting and applying policy provisions around pay practices across employment
groups, managing employee records, and identifying operational efficiencies around
payroll processing. The specialist is required to interpret and apply policy provisions and
consult on complex procedures. The College of Liberal Arts Payroll Specialist works
with high attention to detail in all aspects of system monitoring and reporting to ensure
data integrity and policy compliance. This role works independently to oversee all
aspects of payroll coordination and compliance within the College of Liberal Arts.
The priority application deadline is January 4, 2026.

Job Duties/Responsibilities

50% HRMS & Payroll Administration

• College approver for TeamDynamix requests: Analyze TDX requests for policy
  compliance. Partner with units or other colleges to resolve inconsistencies prior
  to approving over to OHR Operations for processing.
• Consult on policies and procedures related to payroll, including unit workflow and
  requirements, University pay policies and procedures, and correct time and
  absence reporting.
• Performs review of accurate time reporting, verification, and balancing to ensure
  internal controls are followed and audit requirements are met.
• Resolve discrepancies and errors appropriately. Coordinate resolution with the
  department.
• Process payroll updates and off cycles as needed.
• Serve as Unit Time and Absence Administrator.

40% HRMS Management

• Maintains job data integrity by conducting routine audits and analyzing data
  utilizing queries and reporting tools; ensures updates are incorporated so
  systems are compliant with all policies.
• Manage and track various changes of appointments, ie, faculty phase
  retirements, faculty development leaves, etc.
• Oversight of HRMS schedules and delegations.
• In coordination with the Payroll Manager, research and recommend best HRMS
  practices with units.

5% I-9 Administration

• Process and monitor employment verification.
  • Volume fluctuates with the semester cycle.
• Analyze documentation to ensure it reflects compliance with federal I-9
  requirements.
• Stop Pay Report: Resolve discrepancies found

5% Other duties as assigned

Required Qualifications:

• High school diploma/GED and four (4) years of general accounts transaction
  experience. Training/education may be substituted for up to two (2) years of
  experience.
• Experience working with a high volume of transactions and multiple competing
  deadlines
• Demonstrated commitment to customer service, including effective oral and
  written communication skills
• Experience with MS Office suite applications, including MS Word and MS Excel
• Must be able to complete training and show proficiency with PeopleSoft HRMS
  and collegiate systems and processes

Preferred Qualifications:

• Experience working within a web-based enterprise HR and Payroll system
• Experience with the PeopleSoft HRMS 9.2
• Demonstrated critical thinking and problem-solving skills
• Highly developed organization skills with high attention to detail and the ability to
  handle multiple projects simultaneously
• Intermediate computer skills in spreadsheet creation and management, and
  web-based reporting
• Experience working in a higher education environment
• Knowledge of and experience with application of University policies, workflows,
  and systems
• Ability to work independently and as a member of a team

About the College of Liberal Art

Home to the arts, social sciences and humanities disciplines and programs, the College
of Liberal Arts is the largest college in the University of Minnesota and comprises 31
academic departments, and over 20 interdisciplinary research centers and
administrative/support units. CLA has over 1,300 faculty and staff spanning research,
teaching, advising, outreach, and administrative functions. CLA units reside in over
twenty buildings on the East Bank and West Bank of the Twin Cities campus. CLA
enrolls nearly 13,000 undergraduate students, over 40% of the undergraduate
enrollment on the Twin Cities campus, 1,400 graduate students, and has an annual
all-funds budget of $290 million.

CLA is a destination for curious, compassionate individuals who are committed to
making our increasingly interdependent and diverse global community work for
everyone. That foundational commitment begins in our CLA Constitution. CLA is
committed to increasing enrollment of underrepresented and under-resourced students,
diversifying our faculty across all disciplines, recruiting, and retaining a diverse staff,
and promoting the expression and exploration of diverse perspectives and
viewpoints-so that we all gain the background knowledge and analytical skills we need
to understand and respect differences.

Diversity, Equity, and Inclusion in CLA

Working in CLA

The Benefits of Working at the U

Pay Range: $24.23 (Step 3) - $28.83 (Step 12) per hour; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Bargaining unit consideration begins on 11/25/2025 and ends on 12/01/2025.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).