Contracts Assistant

Business Services

• Maintain oversight of Missouri Contracts System database (the "portal") for professional service and other contracts handled by UMSL Business Services by ensuring that submitted contracts include cover sheet and all necessary information (parties, fees, start and end date, etc.), routing contracts for legal review if needed, and finalizing contracts for authorized official's signature.
• Assist supervisor and campus departments in the preparation of standard template contracts and agreements, including but not limited to the following units: Touhill Performing Arts Center, Nursing, Optometry, Athletics, St. Louis Mercantile Library, Planning & Construction, Student Life, and UMSL Global; coordinate legal approval and submission into the portal as necessary.
• Assist supervisor in negotiation of non-standard contract terms and conditions by performing first review and redline of contracts before submission to legal counsel for review.
• Ensure that all certificates of insurance (COIs) are promptly received from Consultants/Contractors and comply with contractual requirements.
• Follow up with outstanding contract matters (awaiting signature from other party, etc.) and ensure that all fully executed contracts are received, entered into portal, and marked as "complete."
• In conjunction with Facilities Management department, prepare standard Facilities contracts and documents, including but not limited to Consultant Agreements, General Consulting Agreements, Geotechnical Agreements, Land Surveyor Agreements, Construction Contracts, and Work Authorizations, in accordance with proposals and bids received.
• Request and review supporting documentation for Facilities contracts (supplier documents, labor and material bonds, etc.) for accuracy and compliance.
• Work in conjunction with supervisor to provide direction and expertise in assisting units in contractual information, risk assessment for programs/projects, and ensuring compliance with University rules, regulations, and policies.
• Obtain letters of evidence or, as applicable, COIs for liability coverages from Risk & Insurance Management Department (RIM) for external functions and rentals.
• Support campus stakeholders in reporting University-related claims, including but not limited to obtaining pertinent internal reports, preparing required forms, and interacting with RIM, claims adjuster, and University departments to gather required information.
• Assist supervisor in gathering required materials to submit to music licensing companies on a quarterly basis.
• Work closely with appropriate departments to obtain information for medical and professional liability actuarial studies, property inventories, and fleet inventories as required by RIM.
• Gather information as necessary to support lease administration, real estate transactions, and Open Records/Sunshine requests.
• Other related duties as assigned; special projects as requested by supervisor.

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

40 hours/week. Monday through Friday.

An Associate's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

* Bachelor's degree or paralegal certification/emphasis in Legal Studies
* Ability to learn new computer software and applications
* Customer service experience
* Attention to detail
* Critical thinking skills

Salary Range: $18-$21 per hour
Grade: GGS- 007
University Title: Business Support Specialist II
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

• Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
• Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html
• Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please emailumpshrsupport@umsystem.edu.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.