Assistant Facilities Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

This role will assist the site Sr Facilities Manager in operational activities supporting technical services, maintenance and operations, vendor management and finance. This role requires you to manage work orders in the Corrigo CMMS system and assist with coordinating and scheduling requests, reactive and maintenance activities. You'll provide assistance to the FM and to the client-facilities staff and service providers while serving as JLL liaison that reflects JLL's commitment to operational excellence and client satisfaction through effective facility management.

What your day-to-day will look like:

• Understand the operational & technical requirements of the site(s) and ensure that SLAS are met and current service agreement and COI are maintained to provide services in compliance.
• Assist the client with procurement/sourcing and supply chain with vendor engagement, setup, and management for services required at site level for Corrigo connection and COI compliancy and renewals.
• Assists with vendor management for maintenance of Docks/Doors/Levelers, Mechanical, Electrical, Plumbing, Carpentry, HVAC, Roof and others defined within the portfolio of respective sites.
• Manages vendor Quotes, Invoices, and Payments; to ensure these are submitted in a timely manner and uploaded in the work order(s).
• Proficiency with JLL's Corrigo system for work order management. Manage and maintain work orders in Corrigo CMMS system while tracking maintenance activities to completion. AT LEAST 3 YEARS of CORRIGO EXPERIENCE as a WO CREATE-APPROVER ROLE, CPA or equivalent.
• Meets Health Safety and Environment (HSE) and/or all other applicable regulatory / safety requirements on client's premises/sites.
• Monitors work orders during FM's travel and/or leave.
• Assist the client's area/site managers and JLL Call Center in creating Emergency work orders; and to monitor vendor work order pickup and completion.
• Proactively communicates with the site operations team/managers on work order status.
• Provide direction and information to vendors, facilities staff, and service providers for excellent coordination and execution
• Assist with the annual, quarterly, and monthly spend reports.
• Assist with researching, analyzing, and reporting work order detail information as and when requested by the client.
• Perform other related duties as assigned to support comprehensive facility management.
• Actively supports an environment of teamwork, co-operation, performance excellence and personal success.
• Maintains daily communications with FM to ensure resolution and proper follow-up on arising issues.
• Participates in performance management program, and personal development planning in MyLearning and JLL Best Practices.
• Acts as an ambassador for JLL by behaving consistently with cultural and ethical requirements

Required Qualifications:

• Minimum 3 years of supervisory experience in facilities management or related fields, as FC or AFM.
• Minimum 3 years of experience with Corrigo Enterprise. Knowledge of CorrigoPro. Knowledge of Corrigo Customer Portal.
• Sourcing background/experience. / Understanding of sourcing and supply chain processes in facility management.

Location:Remote- preferred to live in the central and/ or eastern regions to be available for onsite meetings and client site visits.

Work Shift:Standard business hours

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Accepting applications on an ongoing basis until candidate identified.