Executive Administrative Assistant (Remote)Virtual, USA

The Executive Administrative Assistant position is a full-time employment opportunity. Reporting to the President's Office Manager and supporting multiple executives at the University of Arizona Global Campus, the Executive Assistant will have regular interaction with multiple departments and or outside agencies for the University of Arizona Global Campus and its subsidiaries. The job will work with a team of Executive Assistants to provide day to day support of the executive(s) and the Office of the President in a fast-paced corporate environment including, but not limited to, drafting and developing communications; creation and preparation of meeting materials including agendas and meeting minutes, among others; creating and preparing meeting materials for committee meetings and transmitting to team members; administering heavy calendaring and travel; assisting in preparing communication within the company as well as among other entities and individuals; coordinating and managing events such as large department meetings, board of directors meetings and team retreats; and working on delegated matters requiring discretion and independent judgment.

Duties & Responsibilities:

• Work nights and weekends as needed. Remote if out of state, can be hybrid if lives in AZ.

• Manage, coordinate, and work independently to handle the schedules of multiple executives including heavy complex calendaring and preparing all the necessary items for the meeting (ex: room setup, catering, technology setup, documents, etc.)

• Arrange travel and reconcile monthly expenses for multiple executives.

• Provide meeting support held by the executives including creating and preparing meeting materials including agendas, presentations, charts, and documentations; meeting and webinar support; recording minutes; and following up on action items requested of the executives.

• Provide necessary support to the teams of the executives as it relates to the work of the executives.

• Handle highly sensitive and/or critical information, files, records and reports with the utmost professionalism, discretion, and confidentiality.

• Work collaboratively with the administrative team to ensure the day-to-day operations of the Executive Office is met and provide backup when needed.

• Under the direction of the Chief of Staff, support special initiatives and projects of the university.

• Under the direction of the Chief of Staff support VIP meetings, retreats, and events initiated by the Senior Vice President or the Executive Leadership Team.

• Ensure all necessary materials from staff and other sources are completed and submitted completely and timely.

• Other duties as assigned that will administratively support the executives' goals, and the university's critical student goals as well as the mission, vision, and purpose such as special projects, pulling reports, etc.

Knowledge, Skills, and Abilities:

• Experience managing and coordinating the schedule and travel for an executive or senior management level employee.

• Possess strong written and oral communication skills.

• Expert working knowledge of MS Office: Office 365, Outlook, Word, Excel, and PowerPoint.

• Must be able to use sound judgment and tact when dealing with board members and public.

• Ability to work under pressure in a fast-paced environment and deal with transitions.

• Excellent communication, interpersonal and organizational skills.

• Possess emotional intelligence including a high level of self-awareness, awareness of others, and awareness of institutional culture.

• Demonstrated effective critical thinking, independent judgment and decision-making skills.

• Proven ability to multi-task and support on various levels.

• Must be professional with the ability to be discreet with sensitive and highly confidential information.

• Possess integrity, trust, common sense, and problem-solving abilities.

• Self-starter, independent and meticulous with strong follow up skills.

• Pro-active, anticipate the needs of the office, takes initiative, prioritizes work and delivers results.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications:

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.

• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience required.

Preferred Qualifications:

• 5 years related work experience in an administrative support role in the corporate setting preferred.

• Working knowledge of Concur, Workday, Serengeti Tracker, and ADP a bonus.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here (http://talent.arizona.edu/) .

Rate of Pay: $28.56 - $35.70

Compensation Type: Hourly at 1.0 full-time equivalence (FTE)

Grade: 8

Compensation Guidance:

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting.The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide (https://talent.arizona.edu/sites/default/files/Applicant_Guide_to_Compensation.pdf) and our Total Rewards Calculator (https://hr.arizona.edu/employees-affiliates/compensation/total-rewards-calculator) .

Special Instructions to Applicant: The application window is anticipated to close Friday, December 12, 2025 (11:59 PM MST).

Career Stream and Level: PC2

Job Family: Administrative Support

Job Function: Organizational Administration

Notice of Availability of the Annual Security and Fire Safety Report :

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) (https://clery.arizona.edu/asr) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office.

For more information regarding this position, please contact us atTalent@arizona.edu.