Administrative Assistant

Are you an Administrative Assistant looking to join one of the top companies in the Semiconductor industry?

Are you looking to further your career and grow?

Do you have experience in reading Engineering Schematics?

If you answered yes to those three questions, then apply today!

Acara Solutions seeks highly qualified candidates to work onsite with our client in Fremont, CA. Interested?

The Group You'll Be A Part Of

The Office of the CTO is where innovation takes center stage. We inspire our global technical community to take on grand challenges, understand emerging trends, identify the critical inflections, and drive our sustainability, Environment, Social, and Governance (ESG) practices that will define the next generation of semiconductors and continued impact.

The Impact You'll Make

We are looking for an energetic individual to support our Office of the CTO Product Group leadership team. An ideal candidate is a self-starter, organized and can maintain high level of integrity and confidentiality. Have the ability to react with appropriate urgency to emerging situations, be able to complete multiple high-priority tasks efficiently, and be comfortable to make decisions with minimal oversight. Requires excellent communication and ability to work well with others in a fast-paced environment.

Here's what you'd do:

• Daily tasks may include, but are not limited to:
• Provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties.
• Executes special or continuous research and data analysis tasks.
• Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations.
• Coordinates activities between departments and outside parties.
• Contacts company personnel at all organizational levels to gather information and prepare reports.
• Work is generally of a critical or confidential nature. Assignments may be found in various functional areas.
• Manage multiple executives' calendars proactively reschedule and prioritize across global time zones and internal/external client schedule coordination.
• Schedule travel and create detailed travel itineraries both domestic and international (including smooth transitions between time zones).
• Coordinate with in-house travel agents and manage international travel process.
• Submit expense reports in a timely fashion.
• Manage and coordinate team meetings and events to include, but not limited to holiday events, all employee meetings, and team building functions.
• Successfully plan and execute new hire setups with ordering supplies and equipment for onboarding.
• Coordinate interviews including but not limited to seeking availability for panel interviewers and candidate, arranging candidate travel and travel reimbursement.
• Creates purchase orders, payment requests and other department forms and documents.
• Manage Teams SharePoint sites and be the gatekeeper for confidential information.
• Provide support as needed for other leaders and staff members within the organization with miscellaneous tasks and duties.
• This position will work closely with other Administrative staff and may include being a backup as needed.

Here's what you'll get:

Pay: $55.93/hr.

Hours: 40 hours/week.

Length: Temp (12 months).

Sounds like a good fit?

APPLY TODAY

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

• High School Diploma or GED.
• Minimum of 6+ years' experience providing administrative and operational support for Director+ level executives
• Professional proficiency with MS Suite (Outlook, Word, PowerPoint, Excel)

• Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
• Self-starter, organized and can maintain high level of integrity and confidentiality.
• Have the ability to react with appropriate urgency to emerging situations, be able to complete multiple high-priority tasks efficiently, and be comfortable to make decisions with minimal oversight.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be needed to verify identity and eligibility to work in the United States and to complete the necessary employment eligibility verification form upon hire.