New

Administrative Support Associate

University of North Carolina Charlotte

$33,540 - $38,890

United States, North Carolina, Charlotte

Dec 12, 2025

Administrative Support Associate

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	002264
NC Salary Grade Equivalency	NC02
Classification Title	Admin Support Associate - Journey
Working Title	Administrative Support Associate
Salary Range	$33,540 - $38,890
Anticipate Hiring Range	$33,540 - $38,890
FLSA Status	Non Exempt
Division	Academic Affairs
Department	Col of Arts & Architecture (Col)
Work Unit	Col of Arts & Architecture
Work Schedule	8:00 am - 4:30 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
Primary Purpose of Position	The Office Administrator/Office Manager serves as the public face of the college, providing general business operations and oversight of the College administrative offices, administratively supports select college administrators, and collaboratively works with the Dean's Executive Assistant. These responsibilities are defined as follows: Work in collaboration with the Dean's Executive Assistant to set a positive and professional working environment in the College of Arts and Architecture. Greet guests, answer incoming telephone calls, etc. Handle all incoming and outgoing mail for the dean's office Manage inventory and order office supplies (as needed) for the dean's office. Coordinate and manage college-owned vehicle check-out/check-in and maintenance schedules. Work collaboratively with the Associate Dean for Academic Affairs, Associate Dean for Performing Arts Services, and the Associate Dean for Research, and other college leaders (as needed). Provide administrative support to the Director of Business Affairs in the areas of Ninertalent and hiring support, student and non-student hiring, and web-time entry, and other duties as assigned. Provide administrative support to the Associate Dean for Academic Affairs, Associate Dean for Performing Arts Services, and the Associate Dean for Research: this work primarily consists of assisting with calendaring (scheduling meetings). Work collaboratively with the Dean's Executive Assistant to support college-sponsored events (event set-up and take-down, coordinating catering, etc.) and plans, and assist in the execution of alumni cultivation and solicitation by preparing materials, presentations, making contacts and coordinating meetings, and updating lists annually. Completes travel authorizations and reimbursement paperwork for three Associate Deans, six Directors, as well as other staff, faculty, guests, and students (as needed). Coordinate scheduling of the dean's office conference rooms. Plan and coordinate student/non-student employment for college offices and labs (includes time sheet verification and approval). Provide administrative support to the college Faculty Council (meeting scheduling, taking minutes, and distributing and tracking ballot initiatives and faculty elections). Provide administrative support to the college Equity Council (as a member of this council Supervise student employees: cultivates and demonstrates a professional working environment for student employees.
Minimum Education/Experience	Required Minimum Qualifications: Graduation from high school, or an equivalent combination of education and experience.
Essential Job Duties	This position is characterized by the performance of a variety of administrative, secretarial, and office support duties that are general to an academic unit and specific to the College of Arts and Architecture. While the position doesn't require a background in arts, it requires a learned knowledge of the office and work unit policies and procedures, and the ability to communicate information involving programs, functions, and services specific to performing arts, academic scheduling, and research, including the following: Travel reimbursement policy and procedures Organizing catering for multiple annual events Recording and distributing agendas and minutes from Chairs' and Directors' meetings in a timely manner Preparation of documents and reports Use of office technology, compiling records, organizing, and maintaining files Facilitating communication between administration, faculty, and students Posting email and social media information to all stakeholders as needed Greeting//referring/ assisting visitors/clients/staff/others Mail distribution and photocopying The work often involves a public contact role to clarify or provide information regarding the activities of the work unit
Other Work Responsibilities
Departmental Preferred Experience, Skills, Training/Education	Desired qualifications include the ability to acquire programmatic knowledge. To manage and administer information of records, as well as the ability to read and interpret budgets. To understand basic office technology, including Microsoft Word, Excel, and Google applications, to achieve efficiency and productivity analysis, and to report and present results High proficiency in office technology and ability to learn/use campus-specific systems; excellent written communication, verbal/interpersonal, and customer service skills
Necessary Licenses or Certifications
Work Location	Storrs 101
Posting date	12/12/2025
Closing date	01/04/2026
Proposed Hire Date	02/02/2026
Contact Information
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the *finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.* Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Have you graduated from high school, or do you have an equivalent combination of education and experience?
- Yes
- No
*
Do you have administrative experience managing a front office, processing travel, reimbursements, and managing calendars? If so, please explain your experience.

(Open Ended Question)
*
Please describe your customer service skills and your understanding of "customer service."

(Open Ended Question)
*
Please explain your experience in the arts.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest

Optional Documents