Anesthesia Technician - Peri Op Coordinator

• Position is full-time and onsite in our Crystal Lake Hospital.
• This position will work full time hours Monday - Friday, typically on day shift. Hours may vary at times based on department needs for coverage.
• Associate degree and experience in a hospital setting is preferred.
• Medical terminology and experience with EPIC and Microsoft programs are a plus.
• This position will learn anesthesia preferences to help with

  intubations.

Comprehensive Care in a Fully Equipped Community Hospital. Crystal Lake Hospital is a community-focused hospital dedicated to providing high-quality, patient-centered care with advanced emergency, inpatient, and surgical services. Our facility offers a dynamic and supportive environment, combining strong clinical presence with excellent leadership support. We offer:

• 7-Bed Emergency Department (plus a dedicated triage area)
• Awaiting EDAP (Emergency Department Approved for Pediatrics) Designation (scheduled for this fall)
• Awaiting ASRH (Acute Stroke Ready Hospital) Designation
• 11 Inpatient Rooms + 2 ICU Rooms
• 4 Operating Rooms (ORs)
• Hospitalists On-Site 24/7 - Continuous inpatient care presence
• Emergency Physicians On-Site 24/7
• Leadership Support: Nurse leaders on-site Monday-Friday during business hours. RN House Coordinators covering nights, weekends, and leadership gaps.

At Crystal Lake Hospital, you'll join a collaborative, mission-driven team delivering exceptional care in a well-equipped setting.

Overview

Performs a variety of secretarial, receptionist and business-related duties in order to assist others in the department of Peri Op, and in the organization, such as types, files, copies, distributes and routes correspondence accordingly, meeting minutes, documents and memos. Prepares logs, spreadsheets, and other related department information, which includes entering pertinent information into computer system. Answers telephone, screens calls, relays messages, acts as dispatcher relaying work requests. Sorts and distributes internal and external mail. Provides other clerical support and assists with projects in the department upon request of department. Greets scheduled visitors and vendors and directs to appropriate areas, acts as an information resource in and outside the department. Coordinates and arranges meetings and prepares agendas. Order supplies for all cost centers in the department. Performs other duties as assigned. Schedules surgeries appropriately in the EPIC system. Checks intra op records for accuracy and enters charges. Monitors daily schedules and On Call hours.

Essential Duties and Responsibilities

• Initiates the perioperative plan of patient care in EPIC as the initial member of the surgical services team.
• Generates reports as needed to assist with future case resource planning. Identifies patients that may need referral to other disciplines. Initiates referrals as needed.
• Implements evidence-based protocols.
• Communicates relevant case scheduling orders made at time of scheduling
• Schedules all surgical procedures utilizing EPIC OpTime by communicating directly with physicians through order entry or through the physicians' office staff via fax or phone call.
• Utilizes clinical knowledge in the accurate booking of surgical procedures.
• Obtains necessary positioning, implant and instrumentation and any other information pertinent to surgical procedures.
• Works with physicians and specialty team leaders to develop and maintain surgeon preference cards.
• Responsible to keep up to date shared resource file in OpTime for equipment and instrumentation for conflict checking
• Reviews schedule for accuracy and assures non-overlapping shared resource allocation.
• Schedules OR resources with other department needing services.
• Assures patients' safety and meets nursing organizations regulatory, accreditation and licensure standards through consistent identification of the patient. Communicates necessary information to care team to ensure patient safety
• Meets compliance needs of organization through appropriate scheduling of patient status.
• Works with OR Manager, Pre Access and Internal Audit personnel to ensure proper patient scheduling.
• Communicates effectively in all interactions promoting customer satisfaction. Facilitates patient advocacy and enhances physician office staff relationships through prompt, efficient and thorough scheduling.
• Consistently maintains professional communication.
• Communicate with the healthcare team to address patient needs throughout the continuum of care.
• Develops rapport with customers that establishes trust and that needs are met or surpassed.
• Uses key phrases. Readily apologizes and recovers trust when perception that needs have not been met. -Documents thoroughly and accurately.
• Telephone orders are read back verified. Complies with do not use abbreviation list. Ensures accurate spelling.
• Assures that meetings and continuing education programs.
• Utilizes resources prudently. Accurately and efficiently schedules resources focusing on patient flow.
• Looks for ways to improve efficiency within the schedule without negatively impacting operations and/or patient safety.
• Manages workflow of scheduling office.
• Performs with competence using database software; EPIC; Kronos Payroll/Scheduling systems; spreadsheet software and word processing software.
• Strong problem-solving abilities in complex situations.
• Ability to work within the budget and productivity targets to meet organizational objectives.
• Assures there are organized plans in place. A visible leader with outstanding relationship building skills.
• Assists with coordination of the schedule with sales reps, vendors and OR team leads and coordinators equipment, instrumentation and required implants.
• Ability to obtain required reports requested by Supervisor, Manager or Director.

Education and Experience

High school diploma or equivalent is required. Associate's degree preferred.

Minimum of two years in a health care position. Prefer course training in medical terminology field.

Special Physical Demands

The Special Physical Demands are considered Essential Job Functions of the position with or without reasonable accommodations. While performing the duties of this job, the employee is required to stand and walk occasionally. The employee is required to sit for extended periods of time. The employee is occasionally required to lift and move 25 pounds. The employee may be required to stand, stoop, kneel or crawl. The employee is required to hear, and specific vision requirements include close and peripheral vision as well as the ability to adjust focus.

Mercyhealth offers a generous total rewards package to eligible employees including, but not limited to:

* Comprehensive Benefits Package: Mercyhealth offers a retirement plan with competitive matching contribution, comprehensive medical, dental, and vision insurance options, life and disability coverage, access to flexible spending plans, and a variety of other discounted voluntary benefit options.

* Competitive Compensation: Mercyhealth offers market competitive rates of pay and participates in various shift differential and special pay incentive programs.

* Paid Time Off: Mercyhealth offers a generous paid time off plan, which increases with milestone anniversaries, to allow employees the opportunity for a great work-life balance.

* Career Advancement: Mercyhealth offers a number of educational assistance programs and career ladders to support employees in their educational journey and advancement within Mercyhealth.

* Employee Wellbeing: Mercyhealth has a focus on wellbeing for employees across the organization and offers a number of tools and resources, such as an employer-sponsored health risk assessment and a Wellbeing mobile application, to assist employees on their wellbeing journey.

* Additional Benefits: Mercyhealth employees have access to our internal and external employee assistance programs, employee-only discount packages, paid parental and caregiver leaves, on-demand pay, special payment programs for patient services, and financial education to help with retirement planning.