Legal Operations Coordinator

Manages department level needs in coordination with the broader organization's initiatives. Coordinates internal department processes and deliverables with respect to same.

Ability to project manage larger department initiatives, including in coordination across multiple business areas.

Maintains legal departmental files and matters and assists with records retention compliance. Ability to open and manipulate files/information in matter management system.

Manages engagement with outside counsel.

Composes or revises memos, reports, letters, presentations and any legal communication necessary for the area.

Prepares board reports, executive level presentations and materials for department-wide meetings.

Coordinates department communications plans and manages communication tools.

Manages department platforms and tools and leads in identification of process improvements and technological advancements to gain efficiencies and improve quality of deliverables.

Supports administration of corporate compliance function, including task management, onboarding compliance officers, and reporting.

Maintain timelines, status and deadlines and provide calendaring for high-volume practice group(s).

Maintains information in contract management system and/or on legal portal.

Sorts and distributes department mail, prepares correspondence for distribution, processes departmental paperwork, makes photocopies and performs other administrative duties such as: travel arrangements, schedule meetings, etc.

Supports on department invoicing and budgeting.

Oversees immigration processing and acts as a liaison between business and external counsel.

Individual must be willing and open to accepting new responsibilities and duties as practice group's needs arise.

Frequently interact with clients in connection with status of project work, necessitating a high-level of responsiveness.

Self-starter to identify weaknesses in workflows and develop and implement solutions.

The coordinator communicates daily with persons inside and outside the company on legal issues.

Works regularly with privileged and/or confidential information.

Maintains complete confidentiality regarding all department information.

On a daily basis, handles many tasks independently that require good judgment and the handling of sensitive information.

This job profile is not meant to be all inclusive of the responsibilities of this position; may perform other duties as assigned or required.

College and/or Bachelor's degree required.

2+ years of project management experience. Immigration experience a plus.

Ability to create reporting and presentations for an executive level audience.

Able to lead cross-functional groups to complete assigned tasks.

Knowledge of office procedures, legal terminology, excellent grammar/punctuation/spelling and writing abilities. Including the ability to type proficiently.

Skillsto perform various PC functions and ability to operate standard office equipment. Must be proficient in Word, Excel, Outlook, Power Point, and sharepoint software.

Interpersonal skills necessary to deal professionally and effectively with a diverse group of team members on sensitive and confidential matters.

Analytical abilities sufficient to gather and interpret data for the solution of legal problems.

Must be organized, detailed oriented, and able to prioritize multiple tasks.

Resourceful, takes initiative and maintains good follow-through. Anticipates the needs of the attorney/client and works proactively on assignment based on previous legal experience and knowledge.