Executive Assistant

Radiology

Full Time

87566BR

Job Summary

The Department Chair has a very significant high profile role in the UCSF Health System. It will be essential that the Chair's immediate office will coordinate and liaise closely with the principal offices of the broad UCSF organization, e.g. Chancellor, Vice Chancellors, Medical Center and various School Dean's Offices and Department in support of overall institutional goals. In addition, the Chair serves on several national boards and committees as part of his duties to the broader national and international radiology community.

• The Executive Analyst/Assistant must be able to triage and reprioritize projects and unexpected events independently and promptly to ensure the Chair's administrative needs are met efficiently, professionally and with the highest level of quality. Crucial elements required of this position are confidentiality, tact, and discretion to handle sensitive matters.
• Issues and priorities may not always be well-defined in this large clinical organizational structure with its changing demands, and a high level of analysis will be required to determine the nature and scope of problems in preparing for presentations and making recommendations to the Chair.
• This position is critical to organizing high level meetings, including developing and implementing standard procedures for these meetings and analyzing materials and presentations. Schedules of the Chair and senior level personnel and internal and external stakeholders are highly complex and require accuracy and efficiency on the part of the Executive Analyst to maximize opportunities for meetings and minimize disruptions.
• The incumbent often operates with limited information and usually with time constraints and will possess no line authority or ability to control the actions of others in areas outside of the Department of Radiology & Biomedical Imaging. This function requires detailed knowledge of overall departmental operations, a high degree of independent judgment, analytical skills to prioritize urgency levels, and tactful handling of sensitive calls. As part of the Department administration, the incumbent will make independent decisions and determine when given confidential information that may affect the operation of the Chair's office or organization.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $87,000 - $130,500 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Radiology and Biomedical Imaging is one of the largest departments within the School of Medicine. The Department of Radiology & Biomedical Imaging is one of the largest departments in the School of Medicine, generating more than $40 million in professional fee revenues each year, and submitting grant proposals resulting in $30-40 million of awards each year. More than 90% of the MD faculty in Radiology is based at the Parnassus campus including nine of the ten clinical sections and their chiefs, and 5 of the 7 vice chairs. The department has significant clinical and research operations at China Basin, Mission Bay, the VAMC, SFGH, and Mount Zion; it includes more than 150 academic personnel and approximately 225 staff FTE. In addition there are more than 70 resident, fellow and graduate student trainees.

This position provides executive level administrative and analytical support directly to the Chairman of the Department, to Department Leadership, and other faculty and staff as needed.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Minimum of 3 years of administrative assistant experience at UCSF and/or combination of external work experience
• Thorough knowledge of common organization-specific and other computer application programs.
• Strong service orientation.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies; both verbally and in writing.
• Strong skills in analyses and complex problem-solving.
• Ability to multi-task with demanding timeframes.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Previous experience supporting professional activities of a Department Chair, PI and/or senior faculty member in an academic setting
• Experience in organizational planning, communications, and marketing in a fast-paced environment
• Demonstrated Excellent Attendance & Reliability in their current position

Preferred Qualifications

• Knowledge of UC systems: BearBuy, MyExpense, QGenda, MyReports, PeopleConnect, Advance, Qualtrics Survey
• Experience in working with UCSF facilities and design vendors for office space designs, renovations, and remodels

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Campus

Job Code and Payroll Title

004702 EXEC AST 3 CX

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Parnassus Heights (SF)

Work Style

Fully On-Site

Shift

Days

Shift Length

8 Hours

Additional Shift Details

M-F 8-5