Administrative Assistant - Engineering

Hilton Head Oceanfront Resort

Located on the sugar sand beaches of Hilton Head Island on the southern coast of South Carolina, this oceanfront resort is a tropical paradise unlike anywhere else in this premier destination. The Omni Hilton Head Oceanfront Resort offers beautiful oceanfront views to all of our guests.

Omni Hilton Head's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Hilton Head Oceanfront Resort may be your perfect match.

Join our Engineering team in a vital role that keeps the resort running smoothly behind the scenes. As the Administrative Assistant you will provide essential administrative, payroll, and dispatch coordination that supports daily operations across the property.

This position is ideal for a detail-oriented professional who enjoys organization, teamwork, and contributing to an exceptional guest experience through operational excellence.

Key Responsibilities

Perform general office duties including typing, filing, answering phones, and document preparation.
• Maintain property operations logs, purchase order ledgers, payroll records, and departmental files.
• Assist with inventory tracking and ordering of engineering supplies.
• Maintain engineering records related to events and daily operations.
• Review daily BEOs to identify engineering needs and communicate unusual requests to department leadership.
• Dispatch Engineering staff for work assignments in coordination with Engineering leadership.
• Maintain repair and preventive maintenance logs using the Synergy computerized work-order system.
• Support payroll accuracy using Kronos in partnership with the Director and Assistant Director of Engineering.
• Adapt to changing administrative and operational requirements as needed.
• Follow Omni fire alarm procedures and emergency response protocols.
• Maintain professional appearance in accordance with Omni standards.
• Report to work as scheduled and comply with Time and Attendance policies.
• Perform additional duties as assigned by management.

• Work primarily indoors throughout the hotel with occasional exposure to outdoor weather conditions and temperature extremes.
• Possible exposure to hazardous chemicals.
• Ability to lift up to 30 pounds and perform repeated bending or stooping when filing.
• Hearing, vision, speech, and literacy are essential for communication, computer use, and documentation.
• Ability to operate standard office equipment including a computer, copier, telephone, fax, and radio system

• Be part of a supportive, people-first culture.

• Contribute to a luxury oceanfront resort experience.

• Opportunities for growth, learning, and career advancement.

• Work with a team that values service, teamwork, and excellence every day.

No Job Description for a position can possibly include all duties which may be requested by guests or required by the hotel. The objective of all positions is to effectively provide the services personally, or to immediately refer to requests from the appropriate department manager. The following is a summary of the major responsibilities of the position.