Associate HR Specialist

Are you looking for an opportunity to make a difference? At Mesa Labs we're passionate about protecting the vulnerable by enabling scientific breakthroughs, ensuring product integrity, increasing patient and worker safety, and improving quality of life around the world.

At Mesa Labs we offer competitive wages, including bonus opportunity, and a comprehensive benefits package.

Base Compensation Range: $27.04/ hour - $33.77/ hour

This position is eligible for an annual 10% bonus opportunity in addition to the base salary

Outstanding Benefits and Perks:
We are proud to offer a variety of benefits that meet the diverse needs of our employees:

• Eligible for benefits the first day of the month after you start
• Tiered Medical, Dental and Vision Insurance options
• Health savings (HSA), healthcare & dependent care flexible spending (FSA) accounts
• Company paid short term and long-term disability (unless covered by a state disability plan)
• Company paid life insurance and AD&D

• 3 weeks of accrued vacation time; accruals begin on Day 1

• Paid sick leave of 48 hours per calendar year
• Eligible employees may receive four (4) weeks paid Care Giver leave after 1 year of service or in accordance with state leave laws
• 401(k) plan that provides a 4% Safe Harbor company match on a 4% employee contribution that begins on Day 1
• Employee Wellness and Financial Assistance Resources through Cigna and NY Life
• Nine (9) paid company holidays per year
• Overtime opportunities

This position supports Mesa's Corporate business. At Mesa Labs, we apply technical expertise and technological innovation to improve quality of life for patients, workers, and consumers worldwide. Our products and services directly impact the critical environments that advance medical breakthroughs, keep industry moving, and ensure the safety of products we use every day.

Job Summary

The Associate HR Specialist provides entry-level professional support for Human Resources operations, with a primary focus on accurate execution of employee lifecycle transactions, including onboarding, employee record maintenance, and separations.

This role operates in an environment where procedures may not always be fully documented. As a result, the position requires critical thinking, attention to detail, and resourcefulness to determine how to complete assigned tasks, identify appropriate resources, and escalate questions or issues when needed. The role works under guidance and does not independently interpret policy or make HR decisions.

Key Responsibilities

HR Transaction & Data Processing

• Enter and update employee data for new hires, job changes, and terminations in HR systems with a high level of accuracy
• Maintain employee records and ensure data completeness and consistency
• Execute assigned HR transactions by following available guidance and seeking clarification when processes are unclear
• Review data for accuracy and identify discrepancies for escalation

Onboarding & Separation Support

• Support onboarding and separation activities, including preparation of documentation, workflow routing, and system updates
• Track completion of required steps and follow up on missing or incomplete information
• Leverage available resources (job aids, prior examples, HR partners) to determine next steps when procedures are not fully defined

Administrative & Compliance Support

• Assist with administrative compliance activities such as I-9 document collection and record maintenance
• Maintain HR files and documentation in accordance with retention and confidentiality requirements
• Follow internal controls, data privacy standards, and HR policies

Employee & Internal Support

• Respond to basic HR inquiries by providing factual information or directing questions to the appropriate HR partner
• Demonstrate professionalism and discretion when handling sensitive information
• Escalate questions that require policy interpretation or higher-level judgment

Problem Solving & Learning

• Apply critical thinking to understand HR tasks and determine how to complete them accurately
• Proactively seek information, ask questions, and build working knowledge of HR systems and processes
• Identify unclear steps or process gaps and raise them to HR leadership

Scope & Decision-Making

• Work is professional and closely guided
• Judgment is limited to how to complete assigned tasks correctly
• No authority to interpret policy, advise employees, or make HR decisions
• Issues are escalated rather than independently resolved

Additional Duties

• Coordinate logistics of monthly Executive meetings
• Coordinate logistics of quarterly Board of Directors meetings
• Coordination and logistical support on annual global sales training meeting

Experience / Education

• Bachelor's degree required (Human Resources, Business Administration, Psychology, or related field)
  OR
• Equivalent combination of education and experience, typically 4 years of related administrative, HR, or operations experience

Knowledge & Skills

• Strong attention to detail and accuracy
• Ability to think critically, ask questions, and locate information
• Comfort working in environments with evolving or incomplete processes
• Strong organizational and follow-up skills
• Clear written and verbal communication
• Ability to maintain confidentiality and handle sensitive information
• Proficiency with Microsoft Office; ability to learn HR systems

Mesa Labs is an Equal Employment Opportunity Employer.

Mesa Labs prohibits unlawful discrimination and harassment against applicants or employees based on age, race, sex, color, religion, creed, national origin or ancestry, disability, military status, sexual orientation, or any other status protected by applicable state or local law. Please note that Mesa Labs conducts criminal background checks upon offer acceptance.