UME Medical Science, HSV Curriculum

Job Summary:

This position is responsible for supporting the day-to-day administrative operations of the medical student curriculum, specifically for the Plains Medical Sciences, Health & Society, and Vista curricula. The position will provide on-campus support of daily curriculum sessions, remote support of online learning, and planning support for functions like student scheduling and course material uploads. This position will support the execution of complex curriculum projects and will develop processes that align with University of Colorado (CU) and School of Medicine (SOM) policies, procedures, and accreditation standards.

The individual in this role will be relied upon to establish and maintain effective working relationships with a wide array of staff, faculty, and community partners. Relationship building, follow-up, and regular lines of communication are essential. The successful candidate will possess excellent communication and organizational skills as well as the ability to successfully manage multiple self-directed projects, which may, at times, have competing priorities.

Key Responsibilities:

Course Planning, Development, and Coordination for Medical Sciences, Health & Society, & Vista Curriculum (60%)

* Attends planning sessions for curriculum groups to record actionable meeting minutes, collect resources and store them in centralized repositories, and conducts follow-up on action items to ensure their timely completion.

* Manages central email curriculum inboxes, addressing inquiries and routing requests as required with an emphasis on timely, high-quality service.

* Confirms session schedules with Course Directors and Vista faculty. Builds the course schedule in advance of each course block and ensures it is published to student schedules.

* In coordination with other curriculum coordinators, assists in uploading and audits all course materials in Learning Management System (Canvas/Oasis) for Medical Science events.

* Ensures curriculum materials for each session are available to students in a timely and consistent manner, according to faculty specifications.

* Manages assignments and grading, reporting late, missing, and incomplete assignments to faculty and grading committee as required.

* Communicates with faculty stakeholders regarding scheduled learning events, student attendance, and grading requirements.

* Build and maintain accurate planning documents in Plains Course file systems, such as Teams.

* Coordinates the scheduling of rooms and event spaces for on-campus curriculum events.

* Creates, sets up, and communicates online learning details for remote learning sessions.

* Collaborates with Foothills and COMPASS staff to confirm details of Foothills Health & Society sessions.

Live Session Set Up and Support (20%)

* Provides day or support for assigned curriculum sessions across the Trek curriculum.

* Collects necessary resources, course printouts, and other supplies to ensure each session is correctly supplied for student learning.

* Greets guest faculty and assists them in navigating on the campus and finding their assigned rooms.

* Learns IT functions of common learning spaces on campus to provide on-time trouble shooting for faculty and students.

* Assists in the capturing of student attendance, reporting results to faculty leadership as required.

* Attends live Zoom learning sessions and provides administrative support for small group breakouts, recordings, and technical functions (like screen sharing).

* Resolves scheduling issues in collaboration with faculty in the event of instructor or facilitator absence.

UME Administration (20%)

* Develop cooperation and cross-functional teamwork while participating in a group; working toward solutions which generally benefit all involved parties.

* Establish and then document best practices and standard operating procedures relevant to core work responsibilities.

* Support Office of Medical Education events and curriculum sessions as needed.

* Adhere to University procurement processes and policies to support the purchasing of necessary supplies for UME curriculum activities.

* Perform other duties as assigned by the Pre- and Post-Clerkship Curriculum Manager.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

In the Undergraduate Medical Education (UME) Office within the University of Colorado School of Medicine, you will be part of a dynamic team committed to shaping the future of medical education. Our curriculum, known as "Trek," launched in 2021 and represents a groundbreaking approach that emphasizes curiosity, life-long learning, and a deep commitment to serving both the medical profession and society. The Trek curriculum was developed through a collaborative effort of nearly 600 faculty, staff, and students and is designed to prepare future physicians to thrive in a rapidly evolving healthcare landscape. Joining UME and more specifically the Office of Admissions means being at the forefront of medical education innovation, contributing to student success, and becoming part of a community dedicated to educating compassionate, skilled physicians. This is an exciting time to be a part of UME as we continue to evolve and enhance our programs to support the next generation of medical professionals.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

* A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.

* At minimum one year of experience providing high-level administrative support in an academic environment.

Option 1: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

* 1-2 years of experience working at a higher education institution.

* Prior experience working in an academic medical environment.

* Prior experience adhering to and communicating about policies and procedures.

* Experience with curriculum management and coordination.

Knowledge, Skills and Abilities:

* Proficiency with Microsoft Office software, especially Outlook and Excel.

* Knowledge of learning management systems (i.e. Blackboard, Canvas).

* Ability to align multiple, competing demands with established priorities, and enjoy the challenges of change.

* Displays analytical and critical thinking skills to assist in resolving complex problems.

* Effective and timely communications, with expectations of responses within two business days of email receipt.

* Exemplary organizational skills with an ability to work with little supervision independently and as a member of a team.

* Excellent attention to detail with an emphasis on personal accountability.

* Strong customer service disposition; able to effectively de-escalate frustrated or upset stakeholders.

* Must be a quick learner who is able to grasp new concepts and then successfully implement them into core tasks.

How to Apply:

For full consideration, please submit the following document(s):

1. Curriculum vitae / Resume

2. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jenn.Smith@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until 2 weeks from posting date or until filled.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $48,989 - $62,314.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.