Assistant Facilities Manager

This Assistant Facilities Manager position involves managing site operations in accordance with all agreed policies, procedures, and contract scope while developing strong client relationships. You'll oversee vendor management for various building services, support project implementation, and lead a team to deliver exceptional facility management services. The role requires close collaboration with the Facility Manager to ensure client satisfaction, achieve financial targets, and maintain compliance with safety regulations and key performance indicators while driving innovation and operational excellence across the portfolio.

• Managing vendor relationships for janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and other maintenance services

• Supporting work order management for in-house staff and vendors, ensuring timely completion of service requests

• Assisting with annual budgeting, quarterly forecasting, and monthly spend reporting (actual vs. budget, variance analysis)

• Managing vendor purchase orders, invoices, and payments while maximizing utilization of preferred vendors and Minority/Women owned Business Enterprises

• Leading, developing, and supervising a professional team to deliver extraordinary service while providing excellent onboarding and training

• Enforcing company safety policies, implementing hazard control practices, and ensuring compliance with local codes and Jones Lang LaSalle operations standards

• Proactively developing and managing client relationships to ensure expected service levels are achieved and exceed key performance indicators

• Supporting facility soft services including meeting preparations, food services, logistics, building entry, moves/reconfigurations, and events

• Collaborating with the Facility Manager on short and long-term project implementation and the development of innovative programs to reduce operating costs

You should demonstrate strong analytical, organizational, and presentation skills with proficiency in a range of information technology tools and platforms. The ability to proactively manage client relationships, ensure service level achievement, and deliver exceptional quality service is essential. Strong collaboration and teamwork capabilities are required to coordinate across service lines and drive the implementation of IFM best practices and innovations.

• Minimum 2 years of supervisory experience in facilities management or related field

• Proven ability to lead, manage, develop, and supervise a professional team

• Strong financial acumen with experience in budgeting, forecasting, and cost control

• Ability to enforce company policies and safety training requirements

• Experience managing vendor relationships and contract maintenance

• Commitment to acting as an ambassador for JLL by maintaining the firm's core values of Teamwork, Ethics, and Excellence

• Capability to participate in performance management programs and personal development planning

• Associate's or Bachelor's degree in Facilities, Property, Business, or related field

• Experience with capital planning and client interface for building improvements

• Background in implementing innovative programs that increase productivity and reduce operating costs

• Familiarity with Minority/Women owned Business Enterprise (M/WBE) goal setting and performance criteria