Administrative Specialist

• This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.
• This position is open until filled with priority given to applications submitted by March 20, 2026. Please submit a cover letter and resume to include three references. The cover letter should address the interest in the position, qualifications, and relevant experience.

High school diploma or equivalent and 5 years of related experience

• Working knowledge of UGA policies and procedures and/ or UGA Foundation policies and procedures a plus.
• Progressively responsible experience working in a fast-paced environment.
• Ability to deal effectively and professionally with a variety of people at all levels of management within and external to a university environment.

• Professional experience in an office setting.
• Demonstrated ability to handle sensitive information with discretion while maintaining confidentiality.
• Excellent oral and written communication skills.
• Attention to detail with the ability to proofread, edit, and enhance written communications for clarity, accuracy, and tone.
• Proven ability to communicate professionally and effectively across multiple platforms, including social media posts, blog posts, press releases, portions of stewardship reports, donor letters of gratitude, etc.
• Excellent organizational abilities and able to work effectively in a fast-paced environment.
• Proven ability to multitask and manage multiple project timelines.
• Ability to provide solutions.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Proficiency in planning, organizing, and prioritizing multiple tasks.
• Extensive skills in project management, scheduling, research, and electronic record keeping.
• Collaboration skills.
• Professional and welcoming demeanor to serve as a first point of contact for the organization.

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting is expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

• Work in a standard office environment
• Sit and work at a computer workstation for an extended period of time
• Work using electronic mail, telephone, face-to-face discussions, and paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multitask
• Lift and/or move up to 20 pounds
• Walk, stand, stoop, lift, kneel, climb

• Provide administrative support to the Office of Parent Giving. This includes a wide range of complex office administration tasks, including word processing, spreadsheet development, mail merge documents, composing and editing letters, reports, presentations, special projects, and other clerical duties as assigned.
• Prepare and monitor check requests/travel authorizations/reimbursements from both state and foundation funding sources, as well as track spending and encumbered funds.
• Perform procurement duties such as state requisition/purchase order creation and follow-up.
• Assist the Director with calendar management
• Assist with events for the Parent Leadership Council (PLC) weekends.
• Assist with the grant application process and PLC listserv.
• Distribute funds to awarded grant recipients.
• Schedule meetings, update team agendas, reserve spaces, and facilitate attendance.
• Coordinate purchase of office supplies/equipment and event-related materials.
• Assist with configuring and compiling the FY budget for Parent Giving.
• Prepare UPS packages when needed.

• Provide administrative support to Donor Relations & Stewardship. This includes a wide range of complex office administration tasks, including word processing, spreadsheet development, mail merge documents, composing and editing letters, reports, presentations, special projects, and other clerical duties as assigned.
• Prepare and monitor check requests/travel authorizations/reimbursements from both state and foundation funding sources, as well as track spending and encumbered funds.
• Perform procurement duties such as state requisition/purchase order creation and follow-up.
• Assist the Senior Director with calendar management
• Assist with events planned by Donor Relations & Stewardship.
• Coordinate purchase of office supplies/equipment and event-related materials.
• Assist with configuring and compiling the FY budget for Donor Relations & Stewardship.

• Provide administrative support to Strategic Initiatives. This includes a wide range of complex office administration tasks, including word processing, spreadsheet development, mail merge documents, composing and editing letters, reports, presentations, special projects, and other clerical duties as assigned.
• Prepare and monitor purchase and check requests from both state and foundation funding sources.
• Perform procurement duties such as state requisition/purchase order creation and follow-up.
• Organize meetings to include notifying participants and scheduling the time and location.
• Prepare travel arrangements and expense reimbursements for staff.
• Coordinate purchase of office supplies/equipment and event-related materials.
• Assist with events planned by Strategic Initiatives.

• Greet and direct visitors at the front desk in a welcoming and timely manner.
• Answer main phone line and direct calls as appropriate in a welcoming and timely manner.
• Coordinate as needed with other administrative support staff within One Press Place to assist with office functions and other priority initiatives.
• Sort USPS and Campus Mail for the Development Office.