Equipment Operations Coordinator (4804C) - #84848

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

The UC Berkeley School of Journalism is a global leader in journalism education, preparing exceptional fact-finders and storytellers to report the stories of our times and hold power to account. At a time of profound changes in the media and challenges to journalism, UC Berkeley Journalism champions press freedom, embraces innovation and expands who gets to be a journalist.

Based at the world's leading public university, UC Berkeley Journalism is the only journalism master's program in the University of California system. The school is led by a world-class faculty of journalists and offers a two-year Master of Journalism degree to some 120 graduate students and a journalism minor to more than 300 undergraduates. UC Berkeley Journalism is also home to the pioneering, state-funded California Local News Fellowship program, which provides jobs for early career journalists in local newsrooms throughout the state, and to the award-winning Investigative Reporting Program.

UC Berkeley Journalism's reputation is bolstered by the accomplishments of faculty, students and alums whose stories challenge conventions, change policies and upend injustices. These journalists have won or been finalists for dozens of prestigious awards, including the Pulitzer Prize, the Student Academy Award for Best Documentary, The George Polk Award, the Online News Association's Student Journalism Award, the Guggenheim Fellowship, and more.

We live in a pivotal moment when journalism education can help restore American democracy by strengthening bonds of trust and credibility in journalism and by bringing new voices, new leaders and new methods to the field. We see journalism rising and invite you to rise with us at UC Berkeley.

Position Summary

The Equipment Operations Coordinator plays a crucial role in organizing and maintaining audio and video equipment in the equipment room. Responsible for utilizing our equipment checkout software to track equipment, coordinates reservations, and efficiently manages the check-in and check-out processes for our graduate students. Maintains inventory accuracy by conducting regular audits and promptly reporting any damaged or lost items. Provides general maintenance of equipment, ensuring that it is in optimal working condition. Provides event A/V support for journalism school events, which includes operating wireless microphones, PTZ cameras, projectors, flat-screen TVs, and more. Assists in occasional live streaming and hybrid events, thus contributing to the successful execution of multimedia experiences.

Application Review Date

The First Review Date for this job is: March 27, 2026

Responsibilities

Equipment Operations & Inventory Management

• Daily Circulation: Oversee the daily check-in and check-out process for students and staff/faculty.
• Equipment Checkout Management: Proactively contact and message students regarding a range of challenges including late or overdue equipment.
• System Administration: Manage the EZOffice Inventory system, including: Creating and tracking assets (Individual Assets vs. Asset Stock).
• Updating asset details including descriptions, item thumbnails, make, model, serial numbers and more.
• User Management: Ensure students can access equipment on the request portal based eligibility.
• Help maintain and troubleshoot the student facing Request Portal to ensure a smooth equipment reservation process.
• Maintenance: Perform weekly inspections and cleaning of cameras, lenses, microphones, tripods, and lighting kits.
• Repair Coordination: Diagnose equipment failures, document issues, and coordinate repairs with vendors or the Technical Operations Manager.
• Space Management: Periodically reorganize the equipment storage system and equipment room layout to improve workflow efficiency.
• Student Support: Provide technical consultation to students regarding best practices for use of audiovisual equipment.
• Documentation: Help produce equipment tutorials, shareable gear lists, and instructional sheets (using Canva or similar) to support student learning and important documentation.

Event Production & A/V Support

• Event Support: Provide A/V setup and troubleshooting (microphones, projectors, cameras, lighting, hybrid interfaces) for staff meetings, faculty instruction, and school events.
• Media Production: Help design technology workflows and produce media content for major school events, such as the Graduation Showcase and Commencement.

Project Management

• Appy project management concepts in combination with AV IT policies and procedures in determining technical support work flow.
• Evaluate external content for compliance with unit and content posting standards.
• Assist in researching and evaluating new technologies.

Required Qualifications

• Demonstrated ability to work effectively and collaborate with individuals and groups from a wide range of backgrounds, experiences, and perspectives.
• Thorough customer service and consultative skills to identify and implement required technology solutions.
• Thorough understanding of media production methods and equipment and ability to use this information to troubleshoot the most complex systems.
• Demonstrated effective interpersonal and communication skills.
• Demonstrated ability to communicate technical information to technical and non-technical personnel at various levels in the organization.
• Knowledge of computer, media, and networking technology.
• Skills to determine priorities based on knowledge of work area.
• Self-motivated and works independently and as part of a team.
• Demonstrates problem solving skills.
• Able to learn effectively and meet deadlines.
• Organization: Meticulous attention to detail regarding asset tracking, serial numbers, and inventory categorization.
• Customer Service: Strong interpersonal skills to effectively assist students and faculty, maintaining a professional and helpful demeanor when troubleshooting issues or enforcing borrowing policies.
• Instructional Skills: Ability to explain complex technical concepts to students with varying levels of experience.
• Physical Capability: Ability to lift and organize heavy production cases and reorganize equipment shelves.
• Crisis Management: Ability to handle high-pressure situations, such as multiple students arriving simultaneously without reservations or troubleshooting malfunctioning technology immediately before a broadcast/event.
• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Hardware & Audio and Video Production: A background in photography or videography is highly desirable.
• Operational knowledge and proficiency with DSLR, Mirrorless, and Cinema camera systems, lighting and support gear, and microphones (shotgun/lavalier mics etc.) and audio recorders and mixers.
• Instructional & Operational: Prior experience working in an equipment room environment and/or teaching others how to use audiovisual equipment.
• Organizational Systems: Highly organized with the ability to create and maintain efficient systems for inventory and workflow management.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $35.93 (Step 1) - $39.46 (Step 3). The full pay scale for this classification is $35.93 (Step 1) - $51.75 (Step 9).

• This is a full-time (40 hours/week), career position that is eligible for UC Benefits.
• This is a non-exempt, biweekly-paid position.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• This position is governed by the terms and conditions in the agreement for the Technical Unit (TX) between the University of California and the University Professional and Technical Employees (UPTE). The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/tx/index.html
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
• This position is expected to report to the office five days a week. Some flexibility for a hybrid schedule during the off-season (Summer and Winter break) may be provided.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.