Executive Assistant

Seeking a Senior Executive Assistant to support the team. This high-performing group operates in a fast-paced, collaborative environment and works closely with executive leadership, investment committees, legal, finance, accounting, internal departments, and external stakeholders including government officials, brokers, sellers, purchasers, and consultants. The ideal candidate is highly organized, proactive, and comfortable supporting complex commercial real estate transactions while managing executive priorities and high-level administrative responsibilities.

• Provide administrative support to senior leadership within the Development and Real Estate Acquisitions team
• Manage executive calendars, scheduling, and coordination of meetings including executive committee appointments
• Coordinate travel arrangements and prepare expense reports
• Provide phone coverage and general administrative support
• Maintain and organize physical and digital files
• Prepare, edit, and revise business documents and presentations
• Conduct research and special projects as requested
• Coordinate execution and delivery of legal and transaction-related documents
• Process invoices, check requests, purchase approvals, and other administrative documentation
• Assist with transaction coordination and due diligence tracking
• Coordinate with internal teams and external stakeholders to ensure smooth communication and project progress
• Plan and support internal and client-facing events including team meetings, industry events, client appreciation events, and charity initiatives

Shift: Monday - Friday 8:30a-5:30p (occasional support may be required outside regular hours for major transactions or company events.)