New

Records Office Administrator

University of California - Los Angeles (UCLA)
USD $30.36/Hr. - USD $43.49/Hr.
United States, California, Los Angeles
Mar 20, 2026
Special Instructions to Applicants Applicants: Please note to be considered for this position, you must include a cover letter AND resume as part of your application. This is a student-facing position and requires in-person presence. Applicant must have the ability to work on-site at UCLA's Campus at least 3-5 days per week to support the administrative operations of the department. During finals periods, employees are required to be on-site every day. Position Summary Under the direct supervision of the Director of Records, the Records Office Administrator (ROA) provides a broad range of administrative, communication, and project-based support to the Records Office, and works collaboratively with the Assistant Dean of Academic Affairs and Director of Records, to serve the student population at UCLA School of Law. The ROA serves as the first contact for drop-in, telephone, and e-mail inquiries and manages the activities of the student information window. The ROA possesses a clear understanding of the academic standards, enrollment procedures, and exam administration processes, and provides general guidance to students and faculty seeking assistance. The ROA provides high-level administrative support to the Records Office including copying, mailing, data entry for student databases, processing of transcripts, enrollment and degree verifications, forms, and diploma orders on a regular basis, and oversees office equipment and supply maintenance. Additionally, the ROA coordinates he lost and found and supports course schedule operations. Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications* Prior work in an academic setting. (Preferred) Experience with event planning. (Preferred) Highly organized with strong attention to detail and ability to work on multiple projects simultaneously. (Required) Superior interpersonal skills and the ability to make connections and work creatively and effectively with diverse students, faculty, staff, administrators, and university personnel. (Required) Highly effective written and oral communication and ability to present information in a manner that is appropriate for the needs of the audience. (Required) Excellent analytical skills and ability to think creatively to solve problems and develop solutions. (Required) Pleasant demeanor and ability to handle stressful environment during peak times. (Required) Ability to work both independently and collaboratively in fast-paced environment. (Required) Working knowledge of University facilities and telecommunications policies and procedures. (Required) Strong proficiency with Microsoft Word, Excel, internet, and the ability to learn other software programs and systems with ease (Required) Education, Licenses, Certifications & Personal Affiliations Bachelor's Degree or equivalent combination of education and training/experience. (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. Ability to work on-site at UCLA's Campus at least 3-5 days per week to support the administrative operations of the department. This is a student-facing position and requires in-person presence. (Required) Schedule Monday - Friday 8 a.m.- 5 p.m. Union/Policy Covered CX-Clerical & Allied Services Complete Position Description https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Blank%20Assistant%203%20(40106768)