Administrative Assistant (Centralized Records (HIM) Unit)

SALARY RANGE

WORK ASSIGNMENT DETAILS

Waukesha County's Department of Health & Human Services is recruiting for a talented Administrative Assistant to work in its Centralized Records (HIM) Unit at the Human Services Center. This position is primarily responsible for maintaining, scanning, and auditing Electronic Health Records (EHR), paper-based records and other records at the Waukesha County Department of Health & Human Services. This position will also assist internal and external clients/patients as it relates to obtaining records.

SPECIFIC DUTIES OF THE POSITION:

• Greets and assists customers, in person, by telephone or other methods to provide information, answer questions, or directs to appropriate staff
• Previous health information records experience specific to file protocol, content management and general medical terminology (Will consider current students or graduates from a Health Information Technology program)
• General understanding of state and federal regulations concerning mental health and AODA medical records as well as other types of records
• Thorough understanding of HIPAA regulations as they relate to the confidentiality of medical records
• Experience with or exposure to electronic health records.
• Knowledge of release of information processes
• Ability to file medical records and loose filing according to pre-determined chart order and filing method
• Ability to order supplies for the Records unit
• Ability to create labels for creation of paper-based Records
• Ability to complete specific tasks related to the merging of duplicate medical records
• Ability to retrieve and store records in a file room and move or transport banker boxes within the records unit
• Ability to use Microsoft Word, Excel, Outlook
• Ability to provide feedback/recommendations to improve processes of your workflows/duties
• Excellent verbal and written communication skills
• Ability to work independently as well as on a collaborative team
• Ability to work in a confidential work environment
• Possess critical thinking and problem-solving skills
• Ability to establish and maintain effective working relations

CLASSIFICATION SPECIFICATION

To view the full classification specification for Administrative Assistant click here.

Minimum Training & Experience Requirements
1. High School Diploma or GED.

Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan.

Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic.

About Us:
Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?"

Location:
Located in the City of Waukesha, our campus offers an on-site fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs.

EEO:

Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County.

For further information visit:https://www.waukeshacounty.gov

The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.